REPORT TO THE CITY COUNCIL January 30, 2020 FROM: CITY COUNCIL SUBCOMMITTEE ON HOMELESSNESS (Councilmembers Luis Chavez, Miguel Arias, and Garry Bredefeld) LEE BRAND, Mayor Office of the Mayor & City Manager BY: H. SPEES, Director, Strategic Initiatives Office of the Mayor & City Manager SUBJECT ..Title Actions pertaining to the Homeless Emergency Aid Program Grant: 1. Approve Agreement with Fresno County Economic Opportunities Commission in the amount of $100,053.90 for homeless employment program 2. Approve Revised Spending Plan for City of Fresno's HEAP funds ..Body RECOMMENDATION Recommend Council approve an Agreement for Homeless Employment Program between the City of Fresno (City) and Fresno County Economic Opportunities Commission, (Contractor) for homeless employment program services under the Homeless Emergency Aid Plan (HEAP) in the amount of $100,053.90 effective February 1, 2020 through June 30, 2021. Approve a revised spending plan to reallocate $53.90 to homeless employment program. This is a minor budget adjustment required by the State. EXECUTIVE SUMMARY The City of Fresno is seeking to award a contract for a Homeless Employment Program for homeless individuals in the City. Two organizations responded to the RFP and were evaluated by a qualified panel. Based on this RFP process, staff recommends Fresno County Economic Commission for a 17-month agreement in the amount of $100,053.90. BACKGROUND On March 14, 2019, City Council approved a Revised Spending Plan for City of Fresno's HEAP funds in the amount of $3,105,519.90 in HEAP Funding awarded by the State of California Coordinating and Financing Council to the City of Fresno December 20, 2018. This spending plan (see Attachment A) includes funding for seven (7) homeless services projects including this contract for a homeless employment program. Responsibilities of the HEAP Homeless Employment Program Contractor will include: 1.) Providing employment opportunities to individuals experiencing homelessness currently or within the previous 12 months; 2.) Providing referrals to the workers for housing and supportive services; 3.) Assisting the workers to obtain permanent and/or improved employment opportunities; and 4.) Provide participants with the opportunity to complete a common assessment for the Coordinated Entry System. This contract was put out to bid as required by the City's procurement process, providing potential contractors the opportunity to present proposals. Two proposals were received. A Selection Committee was created, comprised of representatives from the Fresno Economic Development Corporation, the associate director of Fresno Pacific University's Center for Community Transformation overseeing their social enterprise projects, Mayor's Office, City Council, and the City's Finance Department/Purchasing Unit, which met to discuss and review the proposals Monday, January 6, 2020. The committee members evaluated the proposals on the ability to meet the stated service requirements, costs associated with providing services, past performance and experience, conformance to the terms and conditions of the RFP, and other related information provided by the proposers. The Committee unanimously affirmed Fresno County Economic Opportunities Commission as a qualified vendor presenting the highest value with an experienced and qualified team. City Attorney has reviewed and approved Exhibits A and B (see attached). ENVIRONMENTAL FINDINGS This item is not a project as defined by the California Environmental Quality Act. LOCAL PREFERENCE Local preference was not implemented because of state funding. FISCAL IMPACT There is no increase in net City cost associated with the recommended action. There is no matching contribution requirement for these funds. Funds will be available for homeless services through June 30, 2021. Attachments: Attachment A - Revised Mayor/Council HEAP Spending Plan Attachment B - Agreement for Consultant Services between City of Fresno and Fresno County Economic Opportunities Commission to provide homeless employment services under the Homeless Emergency Aid Program