REPORT TO THE CITY COUNCIL FROM: AARON AGUIRRE, Director Parks, After School, Recreation and Community Services Department ALDI RAMIREZ, Assistant Director Parks, After School, Recreation and Community Services Department BY: SIERRA LEWIS, Program Manager Parks, After School, Recreation and Community Services Department SUBJECT ..Title Actions pertaining to an agreement with Fresno-Madera Area Agency on Aging: 1. Approve a one-year agreement between the City of Fresno (City) and the Fresno-Madera Area Agency on Aging (FMAAA) for the Senior Hot Meals Program at seven senior center sites. The term of the agreement is from the date of execution to June 30, 2024. 2. Authorize the Director of Parks, Afterschool, Recreation, and Community Services (PARCS) Department to execute the agreement on behalf of the City with FMAAA in the amount of $162,512 with $50,000 being appropriated in Fiscal Year (FY) 2022 to support startup expenses. The agreement is funded by the American Rescue Plan and administrated by FMAAA with a 100% match requirement from the City; match will be met through volunteer hours and the in-kind value of space utilized for programming according to the Master Fee Schedule. 3. ***RESOLUTION - Authorizing the PARCS Director to execute the agreement with FMAAA. (Subject to Mayor's Veto) 4. ***RESOLUTION - Adopting the 67th Amendment to the Annual Appropriation Resolution (AAR) No. 2021-178 to appropriate $50,000 towards a one-year agreement to support the Senior Hot Meals Program (Requires 5 Affirmative Votes) (Subject to Mayor's Veto) ..Body RECOMMENDATION Staff recommends City Council approve the one-year agreement between the City and FMAAA for $162,512 for the Senior Hot Meals program at seven sites. The term of the agreement is from the date of execution to June 30, 2024. The contract resources of $162,512 will contribute to the funding of nutrition site management, with $50,000 being appropriated in FY22 for the startup expenses of the program such as a one-time deep cleaning, supplies for reopening the program, payroll costs, and repairs of equipment essential for and dedicated solely to the congregate meal program. EXECUTIVE SUMMARY This is an annual contractual agreement with FMAAA to provide hot meals to senior residents participating in the City's Senior Programming. The meals are funded by FMAAA and are provided in-kind to the City by the Fresno Economic Opportunities Commission (FEOC). In addition, the City, through the PARCS Department, will receive $162,512 from FMAAA for nutrition site management and the provision of congregate meals at seven sites. This funding is divided among the seven sites as follows: Site 12-Month Funding Cycle One-Time Start-Up Costs Contract Period Grant Amount Inspiration Park $11,256 $5,000 $16,256 Lafayette Neighborhood Center $11,256 $5,000 $16,256 Mary Ella Brown Community Center $11,256 $5,000 $16,256 Mosqueda Community Center $16,872 $7,500 $24,372 Pinedale Community Center $16,872 $7,500 $24,372 Senior Citizens Village $22,500 $10,000 $32,500 Ted C. Wills Community Center $22,500 $10,000 $32,500 Totals $112,512 $50,000 $162,512 The FMAAA funding is supplemented with Community Development Block Grant (CDBG) funding, Measure P revenue, the general fund, and participant meal contributions. Funding from the combined sources enables the City to offer a well-rounded program of recreation, fitness and social activities such as ceramics, tai chi, dance, music, painting, bingo, fitness programs, arts and crafts, and the administering of congregate meals. There is a 100% match requirement for the FMAAA funds. The Department will meet this $162,512 match through volunteer hours and the in-kind value of space utilized for programming according to the Master Fee Schedule. BACKGROUND The PARCS Department has partnered with FMAAA since 1994 as a nutrition site management operator. During the COVID-19 pandemic, congregate meals were suspended, and seniors were provided the opportunity to partake in FMAAA's alternate Home Delivered Meals. FMAAA is now reinstating the congregate meals through American Rescue Plan funding. The American Rescue Plan funding will be administered by FMAAA and will support the City's Senior Programming including nutrition site management. Funding for the meals is also administered by FMAAA and the meals are provided in-kind to the City by FEOC. The PARCS Department's Senior Program provides hot meals and enrichment activities at seven sites throughout Fresno on a Monday through Friday schedule. Sites include Inspiration Park (D1); Lafayette Neighborhood Park (D7); Mary Ella Brown Community Center (D3); Mosqueda Community Center (D5); Pinedale Community Center (D2); Senior Citizens Village (D5); and Ted C. Wills Community Center (D3). Meals are served by City staff and volunteers who are trained in CPR/First Aid and Safe Serve best practices. A nutritious meal adhering to Title IIIC-1 dietary requirements is provided; it is the goal of the congregate nutrition program to address dietary inadequacies and social isolation among individuals aged 60 and older. The program targets older individuals with the greatest economic or social need with particular attention given to low-income, minority individuals. Prior to the pandemic, the Senior Hot Meals Program demonstrated an increase in the number of meals served annually: * In FY 2016-2017, the Senior Hot Meals Program served 35,645 meals at six sites. * In FY 2017-2018, the Senior Hot Meals Program served 40,177 meals at six sites. * In June of 2018, Council approved the addition of Inspiration Park as the seventh congregate meal site. * In FY 2018-2019, the Senior Hot Meals Program served 41,316 meals at seven sites. * In FY 2019-2022, the Senior Hot Meals Program served 25,699 meals at seven sites by the end of January. Congregate meal service was discontinued soon thereafter because of COVID-19. Had congregate meals continued for the remainder of FY2019-2020, we anticipate there would have been an increase in meals served as compared to the previous fiscal year. In addition to the meal component of Senior Programming, staff continues to develop activities and events to encourage physical movement, provide informational resources, interaction, and social engagement to promote a healthy, optimistic quality of life. Seniors attending programming have expressed they are eager for the congregate meal program to return. ENVIRONMENTAL FINDINGS The Parks, After School, Recreation and Community Services Department's Senior Hot Meals Program does not constitute a "project" pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15378. LOCAL PREFERENCE Local preference is not applicable since this item will not include a bid or award of a construction or services contract. FISCAL IMPACT Total agreement amount of $162,512 is funded by the American Rescue plan, and administered by FMAAA, with 100% match requirement of $162,512, which will be met through volunteer hours and the in-kind value of the space utilized according to the Master Fee Schedule. The $50,000 appropriated in FY22 will be used for startup expenses including one-time deep cleaning, supplies for reopening the program, payroll costs, and repairs of equipment essential for and dedicated solely to the congregate meal program. Attachments: Agreement Resolution Annual Appropriations Resolution