REPORT TO THE CITY COUNCIL FROM: BROCK D. BUCHE, PE, PLS, Director Department of Public Utilities BY: JESUS A. GONZALEZ, PE, Public Utilities Manager Department of Public Utilities - Utilities Planning & Engineering SAMUEL NADORES, PE, Professional Engineer Department of Public Utilities - Utilities Planning & Engineering SUBJECT ..Title Approve the Second Amendment to the consultant services agreement with Electrical Power Systems, Inc., to increase the contract amount of $182,003 by $20,242 for a total amended contract amount of $202,245, to provide expanded services on the Substation Expansion at the Fresno-Clovis Regional Wastewater Reclamation Facility (Council District 3) ..Body RECOMMENDATIONS Staff recommends that City Council approve the Second Amendment to the consultant services agreement (Agreement) with Electrical Power Systems, Inc. (Consultant), to fully utilize the remaining contract contingency of $5,000 and additionally increase the compensation by $15,242 to perform expanded design services on the Substation Expansion at the Fresno-Clovis Regional Wastewater Reclamation Facility (Project); and authorize the Director of Public Utilities, or designee, to sign the Amendment on behalf of the City of Fresno (City). EXECUTIVE SUMMARY The Consultant was selected to provide engineering design services for the Project. Based on the effects to the Project by the on-going Solar Energy Project at the Fresno-Clovis Regional Wastewater Reclamation Facility (RWRF), it is now necessary to expand design services for providing appropriate electrical system intertie connections. Approval of this Amendment will help ensure there are adequate, reliable and redundant power source options for uninterrupted treatment system operations. BACKGROUND On October 26, 2018, the City entered into an Agreement with the Consultant, in the amount of $177,003 and a contingency in the amount of $10,000, for professional engineering services for design of the Project. On December 18, 2020, the First Amendment to the Agreement was approved expanding the scope of services to include consultation related to the City's RWRF Solar Energy Project. The amendment increased the original contract amount by $5,000 utilizing Project contingency for a revised total amount of $182,003. The Second Amendment to the Agreement expands the design services to include work related to the electrical intertie between the Project and RWRF Solar Power Project. This Second Amendment will fully utilize the remaining contract contingency of $5,000 and additionally increase the compensation by $15,242 a total contract amount of $202,245. Completion of these tasks will provide a coordinated design between the Project and the RWRF Solar Energy Project and will ensure adequate, reliable and redundant power options for uninterrupted treatment system operations. The City Attorney's Office has reviewed and approved as to form this Second Amendment to the Agreement. Upon approval by the City Council, the Second Amendment to Agreement will be executed by the Director of Public Utilities, or designee. ENVIRONMENTAL FINDINGS Pursuant to CEQA Guidelines Section 15378(b)(5), this is not a "project" for the purpose of CEQA, as this is an organizational or administrative action of the government to enforce an existing obligation, and will not result in a direct or indirect physical change in the environment. LOCAL PREFERENCE Local preference does not apply to this action because this is an amendment to an existing consultant services agreement. FISCAL IMPACT There is no impact to the General Fund. Funds for this Second Amendment are included in the Fiscal Year 2022 budget within the Sewer System Enterprise Fund (40501). Attachments: Attachment 1 - Second Amendment to Agreement Attachment 2 - First Amendment to Agreement Attachment 3 - Original Consultant Agreement