REPORT TO THE CITY COUNCIL FROM: RANDALL W. MORRISON, PE, Director Capital Projects Department BROCK D. BUCHE, PE, PLS, Director Department of Public Utilities BY: FRANCISCO V. MAGOS II, PE, Assistant Director Capital Projects Department, Utilities and On-Site Project Management Division ANITA A. LUERA, Supervising Engineering Technician Capital Projects Department, Utilities and On-Site Project Management Division SUBJECT ..Title Approve the First Amendment to Service Contract with Partners in Control Inc., dba Enterprise Automation, to increase the value of the Service Contract by $97,754, for a revised fee of $247,673, to complete operational programming at Pump Station 117 (Fresno County island near Council Districts 4 and 6). ..Body RECOMMENDATION Staff recommends that City Council approve the First Amendment to Service Contract (First Amendment) with Partners in Control, Inc., dba Enterprise Automation, to increase the value of the Service Contract by $97,754, for a revised fee of $247,673, to complete operational programming at Pump Station 117 and authorize the Capital Projects Director, or designee, to sign and execute all associated documents on behalf of the City. EXECUTIVE SUMMARY Pump Station 117 has recently been equipped with centralized treatment facilities to remove volatile organic compounds from drinking water to meet water quality standards. The treatment system requires complex operational programming for remote monitoring and control prior to being put into service. Enterprise Automation has started development of the programming, however, the level of effort required to complete the services extends beyond that initially planned when the original Service Contract with Enterprise Automation was prepared. Approval of the First Amendment is required for Enterprise Automation to complete the operational programming and will allow the Department of Public Utilities to put Pump Station 117 into service. Funding for these services is included in the Fiscal Year 2024 Capital Improvement Program budget within the Water Enterprise Fund. BACKGROUND The Department of Public Utilities, Water Division, maintains a network of more than 260 municipal water supply wells, each controlled remotely through the Supervisory Control and Data Acquisition (SCADA) system. The SCADA system integrates hardware components with computer software to monitor and control the operational processes at each of the well sites (pump stations). Pump Station 117 has recently been equipped with treatment facilities designed to remove volatile organic compounds from drinking water to meet water quality standards. This series of air stripping facilities and booster pumps will treat water from multiple sources at a centralized location before it is discharged into the water distribution system. The new treatment facilities will require the development of complex programming to integrate the operational processes at Pump Station 117 into the SCADA system, prior to being put into service. The Department of Public Utilities previously conducted a competitive process to select a qualified professional to provide on-call SCADA system integration services and support. On June 15, 2023, City Council awarded a Service Contract in the amount of $149,919 to Enterprise Automation for the required services. Enterprise Automation has started development of the complex programming, however, the level of effort required to complete the services extends beyond that initially planned when preparing the original Service Contract. As such, Enterprise Automation requires an additional $97,754 to complete the design, testing, and deployment of the operational programming at Pump Station 117. Staff now recommends Council approve the First Amendment to the Service Contract with Enterprise Automation in the amount of $97,754, increasing the total Service Contract to $247,673, and authorize the Capital Projects Director or designee to execute the First Amendment on behalf of the City of Fresno. The City Attorney's Office has reviewed and approved the First Amendment as to form. ENVIRONMENTAL FINDINGS By the definition of the California Environmental Quality Act (CEQA) Guidelines Section 15378, the amendment of a Service Contract is not a "Project" for the purposes of CEQA. LOCAL PREFERENCE Local preference does not apply to this action because this is an amendment to an existing Service Contract. FISCAL IMPACT There is no impact to the General Fund. Funding for these services are included in the Fiscal Year 2024 Capital Improvement Program budget within the Water Enterprise Fund. PS 117 is located within a Fresno County island near Council Districts 4 and 6. Attachment(s): First Amendment to Service Contract Service Contract Vicinity Map Location Map