REPORT TO THE CITY COUNCIL FROM: BRIAN BARR, Director General Services Department BY: MELISSA PERALES, Purchasing Manager General Services Department, Purchasing Division SUBJECT ..Title Approve the award of a citywide Requirements Contract to Home Depot USA, Inc. of Fresno, California for three years for the purchase of maintenance, repair, operating supplies, industrial supplies, and related products, not-to-exceed $250,000 per year plus annual CPI increases (Bid File 9678). ..Body RECOMMENDATION Staff recommends Council approve the award of a citywide Requirements Contract to Home Depot USA, Inc. of Fresno, California for three years for the purchase of maintenance, repair, operating supplies, industrial supplies, and related products, not-to-exceed $250,000 per year plus annual CPI increases. EXECUTIVE SUMMARY The General Services Department, Purchasing Division is recommending the approval of a cooperative purchase agreement Home Depot USA, Inc. for the purchase of maintenance, repair, operating supplies, industrial supplies, and related products to be used as needed citywide. Citywide purchases will not exceed $250,000 annually. The cooperative purchase agreement will be authorized through a competitively solicited cooperative procurement process administered by Maricopa County, Arizona in partnership with Omnia Partners. Federal funds cannot be used to fulfill purchases through this contract as this is a non-federally compliant procurement. BACKGROUND The General Services Department, Purchasing Division is responsible for administering the citywide agreement for maintenance, repair, operating supplies, industrial supplies, and related products. The cooperative purchase agreement will be utilized by various City departments on an as-needed basis. Utilizing the cooperative agreement was determined to be the most cost-effective method and overall best value for obtaining maintenance, repair, operating supplies, industrial supplies, and related products for the City. Home Depot USA, Inc. maintains three retail stores within the City of Fresno for departments to utilize at a discounted rate when same-day needs arise. The stores also provide a benefit to the City in terms of both employment and tax revenue. The maintenance, repair, operating supplies, industrial supplies, and related products will be purchased through a competitively solicited cooperative purchase agreement with Maricopa County, Arizona in partnership with Omnia Partners. Citywide Home Depot purchases will not exceed $250,000 per year plus annual CPI increases. The City Attorney has reviewed and approved the contract to form. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a "project" as defined by CEQA. Under the City of Fresno's AO 8-13, City's Use of Environmentally Preferable Products, all applicable "green" alternatives will be considered prior to the purchase of supplies. LOCAL PREFERENCE Local preference is not applicable. The City is not issuing a request for proposals for the cooperative purchase agreement; however, Home Depot maintains three retail stores within the City of Fresno. FISCAL IMPACT The funding has been included in each department's line-item budget as part of the FY2024 adopted budget to cover the cost of maintenance, repair, operating supplies, industrial supplies, and related products. Attachments: Cooperative Purchase Agreement Home Depot USA, Inc. Contract#16154 Original RFP Proof of Publication Executive Summary