REPORT TO THE CITY COUNCIL FROM: BRIAN BARR, Director General Services Department BY: MELISSA PERALES, Purchasing Manager General Services Department, Purchasing Division SUBJECT ..Title Approve the award of three citywide Requirements Contracts to CORE, Facility Designs, and Tangram for five years with two one-year optional extensions for the purchase of furniture, installation, and related products and services, not to exceed $750,000 per year plus annual CPI increases (Bid File 9666) ..Body RECOMMENDATION Staff recommends Council approve the award of three citywide Requirements Contracts to CORE, Facility Designs, and Tangram for five years with two one-year optional extensions for the purchase of furniture, installation, and related products and services, not to exceed $750,000 per year plus annual CPI increases. EXECUTIVE SUMMARY The General Services Department, Purchasing Division is recommending the approval of cooperative purchase agreements with CORE, Facility Designs, and Tangram for the purchase of furniture, installation, and related products and services to be used as needed citywide. Citywide furniture purchases will not exceed $750,000 in aggregate annually. The cooperative purchase agreements will be authorized through competitively solicited cooperative procurement processes administered by the City of Charlotte (CORE and Facility Designs) and Region 4 Education Service Center of Texas (Tangram) in partnership with Omnia Partners. CORE and Facility Designs are local to the City of Fresno. Tangram maintains a branch office within the City of Fresno. BACKGROUND The General Services Department, Purchasing Division is responsible for administering the citywide agreement for furniture, installation, and related products and services. The cooperative purchase agreements will be utilized by various City departments on an as-needed basis. Furniture purchases include but are not limited to workstations, chairs, desks, filing cabinets, cubicle partitions and parts, receptacles, raceway kits, tables, and podiums. Installation and related services include but are not limited to delivery, planning, renderings, and inventory. Citywide furniture purchases will not exceed $750,000 in aggregate annually. Utilizing the cooperative contracts was determined to be the most cost-effective method and overall best value for obtaining furniture, installation, and related products and services for the City. City departments will have the option to select the lowest priced vendor for each individual project. The furniture, installation, and related products and services will be purchased through competitively solicited cooperative purchase agreements with City of Charlotte (CORE and Facility Designs) and Region 4 Education Service Center of Texas (Tangram). The City Attorney has reviewed and approved the contract to form. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a "project" as defined by CEQA. Under the City of Fresno's AO 8-13, City's Use of Environmentally Preferable Products, all applicable "green" alternatives will be considered prior to the purchase of furniture and accessories. LOCAL PREFERENCE Local preference is not applicable. The City is not issuing a request for proposals for the cooperative purchase agreements; however, CORE and Facility Designs are local to the City of Fresno. Tangram maintains a branch office in the City of Fresno. FISCAL IMPACT The funding has been included in each department's line-item budget as part of the FY2023 adopted budget to cover the cost of furniture, installation, and related products and services. Attachments: CORE CPA Facility Designs CPA Tangram CPA Core_Haworth Advertisements Facility Designs_Herman Miller Advertisements Tangram_Hon Advertisements CORE_Haworth Contract Facility Designs_Herman Miller Contract Tangram_HON_Contract Core_Haworth Original Evaluation Doc Facility Designs_Herman Miller Original Evaluation Doc Tangram_Hon Original Evaluation Doc CORE_Haworth Original RFP Facility Designs_Herman Miller Original RFP Tangram_HON Original RFP