REPORT TO THE CITY COUNCIL FROM: BRYON HORN, Director, Information Services Department BY: FRANK D. VAWTER, Assistant Director Information Services Department SUBJECT ..Title Approve a Cooperative Purchase agreement with KIS for server virtualization subscription licensing and support for the City for three years, in the amount of $797,839.20, in accordance with purchasing procedures from cooperative purchase agreements as set forth in Administrative Order 3-1; and authorize the Chief Information Officer or designee to execute the agreement. ..Body RECOMMENDATION Staff recommends Council approve the award of a Cooperative Purchase agreement with KIS and authorize the Chief Information Officer to enter into a three-year Agreement with KIS to renew the City's server virtualization subscription licensing and support for the City in the amount of $797,839.20 in accordance with purchasing procedures from cooperative purchase agreements as set forth in Administrative Order 3-1. EXECUTIVE SUMMARY The Information Services Department (ISD) has maintained licensing agreements, via KIS, to cover the support and subscription licensing of server virtualization products. The total amount of the three-year contract is $797,839.20, spread evenly over the three-year term at $265,946.40, annually. The licensing shall be priced and purchased using a cooperative purchase agreement as set forth in Administrative Order 3-1. ISD will use the California Multiple Award Schedules (CMAS) contract to complete this purchase. The unit pricing will not change during the contract period, however, license types and quantities are subject to change due to the requirements of the City. This software product allows the city to maintain a virtual server environment and maximize the value of the investment in server hardware. The increase in the cost of the licensing is due to changes in the market for this type of software. BACKGROUND Historically ISD has used virtualization software to operate City data centers, this software provides numerous cost, reliability, flexibility, and scalability options. A lack of renewal for product will place virtual server operations at risk. ISD manages these types of licenses city-wide and is leveraging the city's scale to secure improved contract terms. ISD maintains subscription licensing for all server virtualization tools in the city. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act Guidelines Section 15378, the award of this contract does not qualify as a project LOCAL PREFERENCE Local preference was not implemented because a cooperative purchase agreement is being used through another governmental entity. FISCAL IMPACT Funding for this expense is appropriated in the Fiscal Year 2025 Budget in the Information Services Department's (ISD) Systems Acquisition Maintenance Fund (54001). The cost for the first year of the enterprise agreement is $265,946.40. ISD currently collects yearly appropriations to pay for the remainder of the Agreement over the 3-year term. No additional fiscal impact is expected. Attachment: Cooperative Agreement