REPORT TO THE CITY COUNCIL April 27, 2017 FROM: BRIAN R. MARSHALL, Director Department of Transportation BY: JIM SCHAAD, Assistant Director Department of Transportation TIM OLDAY, Fleet Manager, Public Safety Department of Transportation SUBJECT ..Title Award a purchase contract in the amount of $655,785.61 to Stommel Inc. dba Lehr Auto Electric for the purchase of hardware packages for the police patrol SUVs (City-wide) (Bid File 3534) ..Body RECOMMENDATION Staff recommends Council award a purchase contract in the amount of $655,785.61 for the purchase of sixty (60) sets of hardware (hardware packages) to up-fit sixty (60) police patrol SUVs. EXECUTIVE SUMMARY Council recently approved a 3-year requirements contract to purchase police patrol SUVs for the Police Department. The Fleet Management Division placed an initial order of sixty (60) units to replace vehicles that have reached the end of their useful life. Each SUV requires additional hardware to make the police patrol SUV operational for law enforcement duty. Fleet Management completed a competitive bid for sixty (60) packages of the necessary hardware. The hardware package includes push bumpers, gun locks, computers, prisoner transport seats and cages, and other safety equipment. The packages will be delivered to the City of Fresno and upon delivery installed into the police patrol SUVs. BACKGROUND The Police Department requires sixty (60) hardware packages to up-fit the recently purchased police patrol SUVs. The hardware package is necessary to complete the police patrol SUVs for police service within the city of Fresno. The hardware package consists of prisoner partitions, push bumpers, computers for GPS/Data/Reports, and all other equipment necessary to carryout law enforcement duties. A competitive bid was prepared and advertised to perspective bidders on March 3, 2017, twenty-two (22) perspective bidders opened and reviewed the bid file. Four responses were received in a public opening on March 14, 2017. The proposal from the lowest apparent bidder, Stommel Inc. dba Lehr Auto Electric, was deemed responsive and responsible. Council may award a purchase contract to Stommel Inc. dba Lehr Auto Electric located in Sacramento, California, for the amount of $655,785.61 or Council may reject the proposal. If the proposal is rejected, the project will be re-bid resulting in a delay of approximately sixty (60) days. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act Guidelines Section 15378, the award of this contract does not qualify as a "project"; therefore, it is exempt from the California Environmental Quality Act requirements. LOCAL PREFERENCE Stommel Inc. dba Lehr Auto Electric is not a local business. Local preference would have been applicable if there had been a local bidder within the percentage range. FISCAL IMPACT The City of Fresno has completed a Master Equipment Lease Purchase Agreement (MELPA) that will be used to finance these hardware packages for the police patrol SUVs. The MELPA allows the City to expedite financing of certain equipment that is approved for purchase and financing where competitive procurement, budgeting, and appropriation requirements are completed. The appropriations for FY17 lease payments on this equipment have been approved in the FY17 budget. Attachment: Bid Evaluation