REPORT TO THE CITY COUNCIL September 19, 2019 FROM: GREGORY A. BARFIELD, Director Department of Transportation BY: BRIAN BARR, Assistant Director Department of Transportation ORIE J. RUBALCAVA, Senior Management Analyst Department of Transportation SUBJECT ..Title Approve the Second Amendment to the Agreement with Genfare SPX in the amount of $116,603.79 for the purchase of two ticket vending machines as spares for the Bus Rapid Transit corridor ..Body RECOMMENDATION Staff recommends Council approve the Second Amendment to the Agreement with Genfare SPX in the amount of $116,603.79 for the purchase of two ticket vending machines (TVMs) as spares for the Bus Rapid Transit (BRT) corridor. EXECUTIVE SUMMARY The Department of Transportation/FAX seeks to replace a BRT station TVM damaged by a vehicle located at El Paso and Blackstone Avenues and procure a spare for future deployment in the event of catastrophic damage. The TVM is unable to be repaired at this location. Moreover, this Amendment will allow FAX to more readily respond to equipment that has been damaged beyond repair. BACKGROUND FAX entered into an agreement with Genfare SPX on January 13, 2017, for a BRT transit fare collection system in the amount of $4,264,000. This agreement includes the manufacturing, delivery, installations, and testing of TVM along the BRT route. The TVMs were procured in order to decrease the amount of time each bus dwells at each station. This equipment provides a convenient method of purchasing and activating fares. In March 2018, Council approved a no cost First Amendment to the Agreement modifying the scope of work. In the past few months, a TVM located at El Paso and Blackstone Avenues was substantially damaged by a vehicle. Technicians are unable to repair this machine; therefore, it requires replacement. FAX is seeking to replace this TVM and obtain a spare for future deployment in response to damaged equipment. The City shall be reimbursed for the replacement of the damaged TVM through the motorist insurance provider. The City Attorney has reviewed the Amendment and approved it to form. ENVIRONMENTAL FINDING By the definition provided in the California Environmental Quality Act Guidelines Section 15378, the award of this contract does not qualify as a project. LOCAL PREFERENCE Local preference is not implemented because the Amendment of an Agreement is not subject to a competitive bid process. FISCAL IMPACT There is no fiscal impact to the General Fund from this request. This purchase is funded by Federal Transit Administration (FTA) funds and FAX is awaiting remittance for damages filed with the motorist's insurance provider. Attachment: Second Amendment to Genfare SPX Agreement