REPORT TO THE CITY COUNCIL June 13, 2019 FROM: SCOTT L. MOZIER, PE, Director Public Works Department THROUGH: ROBIN O'MALLEY, Facilities Manager Public Works Department, Facilities Management BY: DEBBIE BERNARD, Project Manager Public Works Department, Facilities Management SUBJECT ...Title Actions pertaining to the Installation of 16" Water Main in West Shaw Avenue from 570' East of Veterans Blvd. to Bryan Ave. - Project Bid File No. 3659 (Council District 1) 1. Adopt finding of Categorical Exemption pursuant to Class 3 Section 15303(d) (new construction) of the California Environmental Quality Act (CEQA) Guidelines for the Installation of 16" Water Main in West Shaw Avenue from 570' East of Veterans Blvd. to Bryan Ave. 2. Award a construction contract to West Valley Construction Company, Inc. of Fresno, CA, in the amount of $173,885 for the Installation of 16" Water Main in West Shaw Avenue from 570' East of Veterans Blvd. to Bryan Ave. ...Body RECOMMENDATION Staff recommends that the City Council adopt a finding of Class 3 Categorical Exemption, pursuant to Section 15303(d) of the CEQA Guidelines and award a construction contract in the amount of $173,885 to West Valley Construction Company, Inc. of Fresno, CA, as the lowest responsive and responsible bidder for the installation of 16" Water Main in West Shaw Avenue from 570' East of Veterans Blvd. to Bryan Ave. and authorize the Public Works Director or designee to sign the contract on the City's behalf. EXECUTIVE SUMMARY Construction of the new Fire Station No. 18 was identified within Resolution No. 2007-371 as a Phase I immediate needs project as identified in the 2025 Public Safety Needs Assessment. The installation of this 16" Water Main in West Shaw Avenue from 570' East of Veterans Blvd. to Bryan Ave. is an essential water capital improvement project in support of the construction of new Fire Station No. 18 which will be located at 6605 West Shaw Avenue. BACKGROUND The construction of permanent Fire Station 18 has been identified as a top public safety priority for the City of Fresno. The installation of this 16" Water Main in West Shaw Avenue from 570' East of Veterans Blvd. to Bryan Ave. is essential in order to allow for the construction of new Fire Station No. 18. Public Works Facilities Management staff had plans and specifications prepared and put the project out for a competitive bid. A Notice Inviting Bids (NIB) was posted on the City's website on March 26, 2019, advertised in the Business Journal and was faxed to eleven (11) building exchanges. Plans and Specifications were distributed to ten (10) prospective bidders. The Bids were opened in a public bid opening on April 30, 2019 and the City received four (4) sealed bids. The bids ranged from $173,885 to $225,355. West Valley Construction Company, Inc. of Fresno, CA, was deemed the lowest responsive and responsible bidder. The bids will expire 64 days after the bid opening on July 3, 2019. Staff recommends that the Council award a construction contract in the amount of $173,885 to West Valley Construction Company, Inc. of Fresno, CA, and authorize the Public Works Director or designee to sign the standardized contract on the City's behalf. ENVIRONMENTAL FINDINGS Staff has performed a preliminary environmental assessment of this project and has determined that it falls within the Class 3 Categorical Exemption set forth in CEQA Guidelines, section 15303(d) as this contract is for the installation of 16" Water Main in West Shaw Avenue from 570' East of Veterans Blvd. to Bryan Ave. to serve the construction of new Fire Station No. 18. Furthermore, none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, section 15300.2 apply to this project. Staff recommends that the Council, based upon its own independent judgment, adopt a finding of Categorical Exemption per Staff determination for the Installation of 16" Water Main in West Shaw Avenue from 570' East of Veterans Blvd. to Bryan Ave. project. LOCAL PREFERENCE Local preference was not utilized as the apparent low bidder is a local business. FISCAL IMPACT The installation of 16" Water Main in West Shaw Avenue from 570' East of Veterans Blvd. to Bryan Ave. is being fully funded by the Department of Public Utilities, Water Division, Enterprise Fund. Attachments: Bid Evaluation Fiscal Impact Statement Standard Contract