REPORT TO THE CITY COUNCIL June 27, 2019 FROM: GREGORY A. BARFIELD, Director Department of Transportation BY: BRIAN BARR, Assistant Director Department of Transportation BRIAN CETTI, Capital Development Specialist Department of Transportation SUBJECT ..Title Reject all bids for the FAX Facility Fire Alarm Upgrade project (Bid File #3638) ..Body RECOMMENDATION Staff recommends Council reject all bids received May 7, 2019, for the FAX Fire Alarm Facility Upgrades project and direct staff to rebid the project. EXECUTIVE SUMMARY Department of Transportation/FAX is seeking to reject all bids and open the bidding to additional qualifying contractor license classifications. This will improve the quality of the bids received and create an increase in competition and a potential for more favorable bids. BACKGROUND The fire alarm system at the FAX facilities, located at 2223 G Street, were state-of-the-art when installed in the 1970s/80s. The system is now antiquated, requires significant maintenance, and is in need of modernization to support current needs in the FAX yard and ADA requirements. The modernization will include a digital addressable fire alarm system, which allows the Fire Department to more accurately respond to calls. Moreover, it will move the main fire alarm control panels into the FAX Administration Building, bus wash, and maintenance building, separating the fire alarm system from reliance on equipment located in Building A of the Municipal Service Center. FAX is seeking to reject all bids received on May 7, 2019. FAX will revise the qualifying contractor license requirements in the specifications and rebid the project. This change will increase competition, allow additional local firms to submit bids, and provide FAX with the potential to receive more favorable bids. ENVIRONMENTAL FINDING This item is not a project as defined by the California Environmental Quality Act. LOCAL PREFERENCE Local preference was not considered as staff is recommending to reject all bids. FISCAL IMPACT This project has no fiscal impact to the General Fund. The project will be funded by State of California Prop 1B and FTA grants. Attachment: Bid Evaluation