REPORT TO THE CITY COUNCIL Date: July 17, 2014 FROM: BRIAN R. MARSHALL, Director Department of Transportation/FAX BY: JOHN DOWNS, Planning Manager Department of Transportation/FAX SUBJECT ..Title Award a contract in the amount of $411,751 to Kimley-Horn and Associates, Inc. for design and engineering services for Bus Rapid Transit (BRT) station area enhancements associated with the Bus and Bus Livability Grant - Bid File No. 100413JD ..Body RECOMMENDATION Staff recommends Council award a contract in the amount of $411,751 to Kimley-Horn Associates for design and engineering services associated with Van Ness/Mariposa BRT station area enhancements. EXECUTIVE SUMMARY The purpose of this project is to significantly improve pedestrian safety and enhance passenger experience associated with the signature BRT station located at Van Ness and Mariposa. This project will also provide critical connectivity between Courthouse Park and the Fulton Corridor. On October 4, 2013, the City of Fresno, Department of Transportation/Fresno Area Express (FAX) issued a Request for Qualifications (RFQ) for design and engineering services associated with Van Ness/Mariposa BRT station area enhancements. Kimley-Horn and Associates, Inc. (KHA) was the only firm to submit a Statement of Qualifications (SOQ) before the due date. Because these enhancements are an integral part of the BRT project and because the Bus and Bus Livability Grant was not awarded until after the BRT designs services contract was issued, the Federal Transit Authority (FTA) required this scope of services be issued as a competitive procurement. Although several firms made inquiries regarding this project, when they realized the project was at 60 percent design, and the current design firm was eligible to submit an SOQ, they all indicated they were not likely to submit SOQs. Staff evaluated the KHA SOQ and found the firm to be well qualified. The specific enhancements associated with this project include a mid-block pedestrian crosswalk across Van Ness at Mariposa, pedestrian controlled traffic signals at the crosswalk, a pedestrian bridge on the park side of the street to accommodate a direct link from the Mariposa Mall to Courthouse Park, and new public restroom(s) on or near the Mariposa Mall. These enhancements are being funded by a $2,445,300 Bus and Bus Livability Grant from the FTA. BACKGROUND The City of Fresno, through FAX, has received a $2,445,300 Bus and Bus Livability Grant from the FTA. The purpose of the grant is to provide pedestrian access improvements, transportation corridor improvements, and replace or modernize intermodal facilities. This grant was specifically awarded to provide BRT station area enhancements associated with the Mariposa and Van Ness BRT station; to improve the connectivity between the Courthouse Park transfer stations, the Mariposa Mall, and the future High Speed Rail Station; and to build a strong connection with the Fulton corridor. On October 4, 2013, FAX issued an RFQ for design and engineering services associated with Van Ness/Mariposa BRT station area enhancements. KHA was the only firm to submit an SOQ on October 15, 2013, when SOQs were due. Because these enhancements are an integral part of the BRT project and because the Bus and Bus Livability Grant was not awarded until after the BRT designs services contract was issued, FTA required this scope of services be issued as a competitive procurement. Several firms made inquiries regarding this project, but when they realized the project was at 60 percent design and the current design firm was eligible to submit an SOQ, they all indicated they were not likely to submit proposals. Staff evaluated the KHA SOQ and found the firm to be well qualified. The specific enhancements associated with this project include a mid-block pedestrian crosswalk across Van Ness at Mariposa, pedestrian controlled traffic signals at the crosswalk, a pedestrian bridge on the park side of the street to accommodate a direct link from the Mariposa Mall to Courthouse Park, and new public restroom(s) on or near the Mariposa Mall. FAX will be using a City standard Architectural and Engineering Consultant Agreement for FTA funded contracts greater than $100,000. The contract has been reviewed and approved by the City Attorney's Office. ENVIRONMENTAL FINDING Council approved the Initial Study Supplemental Mitigated Negative Declaration (ISSMND) on March 20, 2014. LOCAL PREFERENCE Not applicable due to the use of state and federal funding. FISCAL IMPACT This contract is funded with grants from the FTA and California Proposition 1b. The General Fund is not impacted. Attachments Agreement City of Fresno, California Consultant Services Scope of Services