REPORT TO THE CITY COUNCIL July 31, 2014 FROM: SCOTT L. MOZIER, PE, Director Public Works Department THROUGH: ROBERT N. ANDERSEN, PE, Assistant Director Public Works Department, Capital Management Division BY: LAL GOONAWARDENA, PE, Design Services Manager Public Works Department, Capital Management Division SUBJECT ..Title Actions pertaining to the N. Willow Avenue widening project, 0.25 miles south of Nees Avenue to Shepherd Avenue - Bid File 3332 (Council District 6) 1. * RESOLUTION - 5th amendment to the Annual Appropriation Resolution No. 2014-95 to appropriate $3,334,100 for construction costs on the Willow Avenue widening between Nees and Shepherd capital project in FY 2015 (Requires 5 affirmative votes) 2. Award a Construction Contract to Avison Construction Inc., of Madera, California in the amount of $2,199,899 for the N. Willow Avenue widening project, 0.25 miles south of Nees Avenue to Shepherd Avenue and to authorize the Public Works Director, or his designee, to execute the standard contract on behalf of the City ..Body RECOMMENDATION Staff recommends that the City Council adopt the 5th amendment to the Annual Appropriation Resolution No. 2014-95 and award a Construction Contract to Avison Construction Inc., of Madera, California in the amount of $2,199,899 for the N. Willow Avenue widening project, 0.25 Miles South of Nees Avenue to Shepherd Avenue. EXECUTIVE SUMMARY The Willow Avenue widening project will improve traffic flow along Willow Avenue and Nees Avenue. Under the proposed project, southbound Willow Avenue will be widened to its ultimate width of three southbound lanes with necessary streetlights and median island landscaping. Nees Avenue will be widened to eliminate the current traffic bottleneck west of Willow Avenue. BACKGROUND The proposed project includes the widening of southbound Willow Avenue to three southbound lanes from Shepherd Avenue to 0.25 miles south of Nees Avenue and the widening of eastbound Nees Avenue to two eastbound travel lanes approaching Willow Avenue. The scope of the project includes widening of portions of Willow and Nees Avenues, the installation of new streetlights, modification of traffic signals at Nees and Willow, installation of new concrete curb and gutter, sidewalk, driveway approaches, median island landscaping, relocation of Fresno Irrigation District (FID) pipe line, and completion of the pedestrian trail along the west side of Willow Avenue. This project will improve circulation, safety and access at the intersection of Willow and Nees Avenues. Public Works staff prepared the construction documents for the project and a Notice Inviting Bids was published in the Business Journal on April 25, 2014, and posted on the City's website and faxed to ten (10) building exchanges. The specifications were distributed to fifteen (15) prospective bidders. Eight (8) sealed bid proposals were received and opened on June 17, 2014 in a public bid opening. Bids ranged from $2,199,899 to 2,672,916. The bid submitted by Avison Construction, Inc., of Madera, California in the amount of $2,199,899 was determined to be the lowest responsive and responsible bidder for the project. The bids will expire in 64 days from of the bid opening date on August 20, 2014. ENVIRONMENTAL FINDINGS The City Council adopted the Environmental Finding of Categorical Exemption per CEQA guidelines for this project on February 9, 2012 during the right of way acquisition phase of this project. LOCAL PREFERENCE The local preference was not implemented based on conditions of the Federal Regional Surface Transportation Program grant. FISCAL IMPACT The project is located in Council District 6. The overall cost of the project is $4,741,100 and is funded by a $2,705,170 grant from the Federal Regional Surface Transportation Program, $1,278,200 in Regional Measure C Tier 1 funds, $96,492 of Measure C Bike and Trail funds, and $661,238 in Developer fees. The project will not have any impact to the General Fund. Of the total overall costs of the project, $2,419,900 will be used for the construction contract award. Attachments: - 5th Amendment to Annual Appropriation Resolution - Bid Evaluation/ Fiscal Impact Statement - Vicinity Map