REPORT TO THE CITY COUNCIL October 9, 2014 FROM: THOMAS C. ESQUEDA, Director Department of Public Utilities THROUGH: STEPHEN A. HOGG, Assistant Director Department of Public Utilities - Wastewater Management Division BY: KEVIN L. NORGAARD, Supervising Professional Engineer Department of Public Utilities - Wastewater Management Division SUBJECT ..Title Approve a consultant agreement in the amount of $160,100 with Blair, Church & Flynn Consulting Engineers for the professional engineering services for sewer rehabilitation and replacement in Chinatown and authorize Director of Public Utilities or his designee to sign on behalf of the City (Council District 3) ..Body RECOMMENDATIONS Staff recommends that the City Council approve a consultant agreement with Blair, Church & Flynn Consulting Engineers, in the amount of $145,100 and a contingency of $15,000 for professional engineering services to rehabilitate and replace sewer pipes in Chinatown and authorize the Director, or his designee, to sign the agreement on behalf of the City. EXECUTIVE SUMMARY The Department of Public Utilities Wastewater Management Division is seeking to award a consultant services agreement to Blair, Church & Flynn Consulting Engineers for the design of replacement and rehabilitation of sewers in Chinatown. The area currently has old sewer lines, some dating back to 1890. Sewer rehabilitation/replacement is proposed where necessary to remedy structural deficiencies. Staff is seeking to award a contract in the amount of $145,100 with a contingency of $15,000 to Blair, Church & Flynn Consulting Engineers. BACKGROUND In conjunction with the Downtown Revitalization Planning, the Collection System Maintenance work group performed an inspection of the Downtown sewer systems. The goals of these inspections were to evaluate the structural and capacity handling condition of all the downtown sewer pipes. The investigation was done using Closed Circuit Television (CCTV). Through this investigation some pipes were found to have structural deficiencies such as cracks and voids and some were found to be past the design useful life and undersized per the City Standard design requirements. These identified areas will need to be rehabilitated or removed and replaced. A Request For Proposal (RFP) was circulated and posted on July 10, 2014. The department received three responses. Blair, Church & Flynn Consulting Engineers was selected as the most qualified and best value to the City, and was asked to submit a level of effort and scope. Staff negotiated a professional services fee of $145,100 with a contingency of $15,000 for Professional Engineering Services. As per Administrative Order 4-4, the City Attorney's as to form standard contract CAISD #DPU-S 9.1 03-24-14, was used in this contract. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act Guidelines Section 15378 the award of the contract does not qualify as a "project" and is therefore exempt from the California Environmental Quality Act requirements. LOCAL PREFERENCE The local preference according to the Fresno Municipal Code Section 4-109 did not affect the award of this contract because all the proposers are local businesses (Fresno Municipal Code Section 4-109 (b)(1)) and the lowest proposer (local) was selected. FISCAL IMPACT This project has no impact to the General Fund and is located in Council District 3. This project is identified in the five-year capital improvement plan. Funds in the amount of $2,100,000 are budgeted in the 2015 Sewer Enterprise Fund No. 40501. The fiscal impact of this contract will be $160,100. Attachments: Consultant Contract Vicinity Map