REPORT TO THE CITY COUNCIL November 20, 2014 FROM: SCOTT L. MOZIER, PE, Director Public Works Department BY: ROBERT N. ANDERSEN, PE, Assistant Director Public Works Department, Capital Management Division STEVEN C. SON, PE, Capital Projects Manager Public Works Department, Capital Management Division JESUS A. GONZALEZ, PE, Project Manager Public Works Department, Capital Management Division SUBJECT ..Title Actions pertaining to Copper Avenue Trail from Friant Road to Cedar Avenue, Bid File No. 3248 (Council District 6) 1. Adopt an addendum to the 2002 Copper River Ranch Program EIR No. 10126 (SCH2000021) pursuant to Sections 15162 and 15164 of the CEQA Guidelines, for the Copper Avenue Trail project from Friant Road to Cedar Avenue 2. Award a construction contract to Yarbs Grading and Paving, Inc. of Fowler, California in the amount of $589,622 for the construction of Copper Avenue Trail from Friant Road to Cedar Avenue ..Body RECOMMENDATION Staff recommends that the City Council adopt an addendum to the 2002 Copper River Ranch Program EIR No. 10126 (SCH2000021003) and award a construction contract to Yarbs Grading and Paving, Inc. of Fowler, California for the construction of Copper Avenue Trail and authorize the Public Works Director or his designee to sign and execute the standardized contract on behalf of the City. EXECUTIVE SUMMARY The City of Fresno will construct a multipurpose trail as well as landscape and irrigation along Copper Avenue from Friant Road to Cedar Avenue. Additionally, the project will widen westbound Copper Avenue between Millbrook and Cedar Avenues to include asphalt concrete, curb and gutter. BACKGROUND Based on rapid population growth, Copper Avenue trail was identified as a project to facilitate community connectivity in the area and Measure 'C' Trails funds were identified for the project's construction. In January 2012, Council awarded a contract to Provost and Pritchard Engineering Group Inc. to prepare plans and specifications for the construction of Copper Avenue trail from Friant Road to Chestnut Avenue. Due to construction funding limitations and right-of-way acquisition needs, the project was separated into three phases. The current project's trail segment spanning from Friant Road to Cedar Avenue is the first of the three proposed phases to be constructed. Future phase two segment spans from Cedar Avenue to Maple Avenue and future phase three segment spans from Maple Avenue to Chestnut Avenue. Construction documents and specifications were prepared and a Notice Inviting Bids was published in the Business Journal on September 29, 2014, and posted on the City's website. Advertising efforts resulted in the participation of eighteen (18) prospective bidders. Ultimately, twelve sealed bid proposals were received and opened in a public bid opening on October 21, 2014, with the bids ranging from $589,622 to $783,664. Yarbs Grading and Paving, Inc. of Fowler California, submitted the lowest bid in the amount of $589,622 and is considered the lowest responsive and responsible bidder. Staff recommends award of a construction contract to Yarbs Grading and Paving, Inc. in the amount of $589,622 to construct the multipurpose trail along Copper Avenue from Friant Road to Cedar Avenue and to authorize the Public Works Director, or his designee, to sign and execute the standardized contract on behalf of the City. The City Attorney's Office has reviewed and approved as to form the proposed Addendum to the 2002 Copper River Ranch Program EIR. ENVIRONMENTAL FINDINGS Staff has completed an addendum to the 2002 Copper River Ranch EIR No. 10126 (SCH2000021003) which was previously approved by Council on June 3, 2003. The 2002 Copper River Ranch Program EIR was a program level document and therefore detail of the trail design was not previously included. Since the proposed project simply involves minor modifications to a project that was previously analyzed in the previous EIR, it has been determined that: (1) The project falls within the scope of Copper River Ranch Program EIR; (2) no substantial changes are proposed in the project which require major revisions to the previous environmental finding due to involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (3) no substantial changes will occur with respect to circumstances under which the project is undertaken; and, (4) no new information, which was not known and could not have been known, at the time the environmental finding for Copper River Ranch Program EIR was adopted, has become available. Therefore, the City of Fresno has determined that an addendum to Copper River Ranch Program EIR is appropriate given that none of the conditions described in Section 15162 of the CEQA Guidelines calling for preparation of an environmental document have occurred; and new information added is only for purposes of providing details, in accordance with Section 15164 of the CEQA Guidelines. LOCAL PREFERENCE Local preference was not implemented because the low bidder is a local business. FISCAL IMPACT This project will not have an impact on the General Fund. The project is being funded by Measure 'C' Trails funding. The total cost for the project is $1,138,622 of which $589,622 will be used for the construction contract. Attachments: Vicinity Map Evaluation of Bid Proposals Fiscal Impact Statement Addendum to EIR No. 10126 prepared for Copper River Ranch