REPORT TO THE CITY COUNCIL November 5, 2015 FROM: SCOTT L. MOZIER, PE, Director Public Works Department BY: RANDALL MORRISON, PE, Deputy City Engineer Public Works Department SUBJECT ..Title Reject all bids for the Fulton Mall Reconstruction Project - Bid File Number 3365 (Council District 3) ..Body RECOMMENDATION Staff recommends City Council reject all bids received for the Fulton Mall Reconstruction Project. EXECUTIVE SUMMARY Staff has evaluated the bids received for the Fulton Mall Reconstruction Project and determined that the lowest responsive and responsible bid is above the Engineer's Estimate and budget allocation. At this time it is not feasible to award this contract and stay within budget. Staff is re-evaluating the project scope and construction documents in order to deliver a more cost effective package. The Administration recommends rebidding the project upon City Council's consideration of the staff's recommendation to reject all bids received for the Fulton Mall Reconstruction Project. BACKGROUND The Fulton Mall Reconstruction Project will improve the half mile stretch of the Fulton Mall between Tuolumne Street and Inyo Street. The existing pedestrian mall will be completely removed and reconstructed with a complete streets design that includes reintroducing two-way vehicular traffic on Fulton and the side streets of Merced, Mariposa, and Kern, with the exceptions that Kern between Fulton and Chuckchansi Park and Mariposa between Federal Alley and Van Ness remain pedestrian plazas. Street reconstruction includes new straight, two-way streets with one travel lane in each direction, parallel parking, and wide sidewalks. Perpendicular parking is introduced to one side of Mariposa between Fulton and Federal Alley. In some locations along the street, parking will not be provided in order to preserve existing, healthy, shade trees. Wide sidewalks, bulb outs, and mid-block pedestrian crossings, identified with special paving, contribute to a pedestrian-friendly environment. The project also includes the conservation and reinstallation of all of the existing art pieces on the mall and reconstruction of many of the key features such as the water fountains. A Notice Inviting Bids was published in the Fresno Business Journal on July 10, 2015, and posted on the City's website and faxed to Ten (10) building exchanges. The specifications were distributed to Sixteen (16) prospective bidders. Three (3) sealed bid proposals were received and opened in a public bid opening on October 20, 2015. Bids ranged from $23,047,482.50 to $27,681,993.00. The lowest bid was received by American Paving Company of Fresno, California in the amount of $23,047,482.50 and exceeded the funding allocation. In order to keep the project within budget, staff recommends the rejection of all bids and a rebid of the project after refinements are made to the construction documents. Staff is recommending that the Council reject all bids for the Fulton Mall Reconstruction Project. ENVIRONMENTAL FINDINGS Rejecting bids is not a project for the purposes of the California Environmental Quality Act. LOCAL PREFERENCE The local preference was not implemented based on the conditions of the Transportation Investment Generating Economic Recovery (TIGER V) Grants program. FISCAL IMPACT As the recommendation is for rejection of all bids, there is no fiscal impact. Attachments: Evaluation of Bid Proposals - Bid File No. 3365 Vicinity Map