REPORT TO THE CITY COUNCIL FROM: PACO BALDERRAMA, Chief of Police Police Department BY: DONALD GROSS, Captain Communications/Data Analysis Bureau, Support Division SUBJECT ..Title Approve the award of a cooperative purchase agreement to Lehr Auto of Sacramento, California for the purchase of 24 Panasonic CF-33 Toughbook laptops in the amount of $161,900 to replace aging, out of date computers in Police vehicles. ..Body RECOMMENDATION Staff recommends Council approve the award of a cooperative purchase agreement to Lehr Auto of Sacramento, California, for the purchase of 24 Panasonic CF-33 Toughbook laptops in the amount of $161,900 to replace aging, out of date computers in Police vehicles. EXECUTIVE SUMMARY The Police Department is requesting approval to purchase 24 Panasonic CF-33 Toughbook laptops in the amount of $161,900. The new laptops will be used to replace again and outdated computers that previously had no replacement schedule. The units will be purchased as replacements through a competitively solicited cooperative procurement process administered by the national Association of State Procurement Officials (NASPO). BACKGROUND The Police Department is in need of new computers to replace old and out of date computers that there has never been a replacement plan for. The current purchase order is for 24 computers that will allow our officers to continue to patrol their districts with equipment that is in good working order. Currently, the computers that are being used in these 24 cars are 20 years old and have been in service for 10 of those years. The purchase of the new computers reduce repair costs and will allow us to begin a replacement program for the rest of the fleet that has old and out of date computers. The Police Department has moved to Panasonic Toughbooks inside of cars because of their ability to withstand extreme conditions. The equipment will be purchased through a competitively solicited cooperative procurement process administered by the National Association of State Procurement Officials (NASPO). The total purchase price is $161,900. This price includes the NASPO cooperative purchasing discount applied to City purchases, as well as local sales tax at 8.35 percent. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a "project" as defined by CEQA. LOCAL PREFERENCE Local preference was not implemented, the City is using a cooperative purchase agreement to purchase these items. FISCAL IMPACT The FY23 budget for the Police Department has designated $161,900 for the purchase of the equipment from the Police Department's budget. Attachments: 01.0 -NASPO MNWNC-124 Agreement 02.0 -NASPO MNWNC-124 Amendment 5