REPORT TO THE CITY COUNCIL FROM: SCOTT L. MOZIER, PE, Director Public Works Department BY: RANDALL W. MORRISON, PE, Assistant Director Public Works Department, Engineering Division JESUS AVITIA, PE, Deputy City Engineer Public Works Department, Transportation Project Management SUBJECT ..Title Approve the Tenth Amendment to the California High Speed Rail Authority Reimbursement Agreement No. HSR 11-29, which extends the contract end date by 12 months to December 31, 2023 (Council District 1, 2, & 3) ..Body RECOMMENDATION Staff recommends that the City Council approve Tenth Amendment to the California High Speed Rail Authority (CHSRA) Reimbursement Agreement No. HSR 11-29 (the Agreement) to extend the contract term by 12 months to December 31, 2023 and authorize the Public Works Director or his designee to execute the amendment on behalf of the City of Fresno (City). EXECUTIVE SUMMARY The Tenth Amendment will extend the term of the Agreement by 12 months, with the new contract end date of December 31, 2023. The amendment will provide for continued reimbursement for the cost of City Staff working on new and existing cooperative agreements and Right of Way functions required for the High-Speed Rail program. Staff will be preparing and reviewing legal descriptions, mapping for Right of Entry, Joint Use Agreements (JUA), Consent for Common Use Agreements (CCUA), Vacations, and dedication packages. BACKGROUND On May 3, 2012, City Council approved a Memorandum of Understanding with the CHSRA to develop a series a Cooperative Agreements for the High Speed Rail Project. The CHSRA agreed to reimburse the City for staff cost incurred in developing the Agreements up to $296,000. Reimbursed task included verification of existing right of way, review of proposed design for conformance to City Standards, analysis of utility-HSR conflicts, analysis and verification of utility easements, pre-plan check activities along the HSR corridor and negotiations on the legal terms and language in each Agreement. On May 9, 2013, City Council authorized the Public Works Director to negotiate and enter in to the Second Amendment extending the contract term to May 30, 2014, and providing for an additional $200,000 of reimbursements for City staff services for a total contract amount of $496,000. The Third and Fourth Amendments extended the contract term for an additional 18 months and increased the total reimbursement amount under the contract by $370,000 to a total of $866,000. The Fifth Amendment approved by the City Council on May 14, 2015, extended the contract term to December 31, 2016. On March 17, 2016, the Sixth Amendment to the contract increased the amount available for reimbursement by $555,000 to a total of $1,421,000 and the Seventh Amendment extended the contract end date to December 31, 2017. On June 8, 2017, the Eight Amendment extended the contract end date to December 31, 2019. City Council approved the Ninth Amendment on December 12, 2019, extending the contract end date to December 31, 2022 and increasing the contract amount by $508,000 for a total contract value of $1,929,000. The proposed Tenth Amendment will extend the term of the Agreement by 12 months, with the new contract end date of December 31, 2023. The City Attorney's Office has reviewed and approved the amendment as to form. ENVIRONMENTAL FINDINGS This item is not a project as defined by the California Environmental Quality Act (CEQA) Guidelines. LOCAL PREFERENCE Local Preference is not applicable to this item because this is not a competitive bid award. FISCAL IMPACT There will be no impact to the General Fund or any City operating funds associated with the recommended action. All City costs for services provided under this agreement will be paid for by the California High Speed Rail Authority under the current and proposed amendment of CHSRA contract No. 11-29. Attachments: Amendment No. 10 to HSR11-29 Vicinity Map