REPORT TO THE CITY COUNCIL FROM: BROCK D. BUCHE, PE, PLS, Director Department of Public Utilities BY: JESUS A. GONZALEZ, PE, Assistant Director Department of Public Utilities - Utilities Planning & Engineering SAMUEL NADORES, Professional Engineer Department of Public Utilities - Utilities Planning & Engineering SUBJECT ..Title Approve the First Amendment to the consultant services agreement with Pcubed Associates Incorporated to extend the term of the contract to December 31, 2024, for the previously approved contract in the amount of $129,030, for the Forensic Investigation of Structural Components at the Fresno-Clovis Regional Wastewater Reclamation Facility (Council District 3). ..Body RECOMMENDATION Staff recommends City Council approve the First Amendment to the consultant services agreement with Pcubed Associates Incorporated (Pcubed), to extend the term of the contract from July 25, 2023 to December 31, 2024, for the Forensic Investigation of Structural Components at the Fresno-Clovis Regional Wastewater Reclamation Facility; and authorize the Director of Public Utilities, or designee, to sign the amendment on behalf of the City of Fresno (City). EXECUTIVE SUMMARY A consultant services agreement was awarded to Pcubed to provide engineering and construction support services, for the Forensic Investigation of Structural Components at the Fresno-Clovis Regional Wastewater Reclamation Facility's (Facility) (Project) headworks building. Due to the delay in the completion of the forensic investigation, an extension to the consultant services agreement is necessary to retain services through Project completion. The effective date of the First Amendment is July 25, 2023. BACKGROUND The headworks building houses the Facility's preliminary wastewater treatment processes. Significant structural degradations has been noted on the concrete staircase structure at the south side of the building and at various locations around the perimeter walls of the building. Other areas of concern include cracks and concrete spalling at the grit pump and mezzanine rooms, including leak stains observed along the walls of the pump room. If left unaddressed, there will be continued degradation of the structural integrity of the headworks building which ultimately could have significant negative impacts on the Facility's operations and treatment capacities. On June 21, 2021, the City entered into a consulting services agreement with Pcubed for the Project including construction support services during implementation of the needed repairs for a total amount not to exceed $129,030, inclusive of a contingency amount of $11,730. The First Amendment, with an effective date of July 25, 2023, extends the term of the agreement to December 31, 2024, to retain Pcubed's services through Project completion, The City Attorney's Office has reviewed and approved as to form this First Amendment to the Agreement. Upon approval by the City Council, the First Amendment to Agreement will be executed by the Director of Public Utilities, or designee. ENVIRONMENTAL FINDINGS Pursuant to CEQA Guidelines Section 15378(b)(5), this is not a "project" for the purpose of CEQA, as this is an organizational or administrative action of the government that will not result in a direct or indirect physical change in the environment. LOCAL PREFERENCE Local preference does not apply to this action because this is an amendment to an existing consultant services agreement. FISCAL IMPACT There is no impact to the General Fund. Attachments: Attachment 1 - First Amendment to Agreement Attachment 2 - Original Agreement