REPORT TO THE CITY COUNCIL FROM: BRIAN BARR, Director General Services Department BY: MELISSA PERALES, Purchasing Manager General Services Department, Purchasing Division SUBJECT ..Title Actions pertaining to the award of three Requirements Contracts for the purchase of radios, related equipment, and repairs with radio equipment manufacturers L3Harris Technologies, Inc., JVC Kenwood USA Corporation, and BK Technologies, Inc., for three years with two optional one-year extensions not-to-exceed the total aggregate amount of $1,500,000 per year plus annual CPI increases (Bid File 9675) ..Body RECOMMENDATION Staff recommends Council approve the award of three Requirements Contracts for the purchase of radios, related equipment, and repairs with radio equipment manufacturers L3Harris Technologies, Inc., JVC Kenwood USA Corporation, and BK Technologies, Inc., for three years with two optional one-year extensions not-to-exceed the total aggregate amount of $1,500,000 per year plus annual CPI increases. EXECUTIVE SUMMARY The General Services Department, Purchasing Division, is recommending cooperative purchase agreements (CPA) with three major radio equipment manufacturers L3Harris Technologies, JVC Kenwood, and BK Technologies. This will allow for the purchase of radios, related equipment, and repairs to be made through local distributors such as Cook's Communications, J's Communications, and Vincent Communications. These contracts will be authorized through a competitively solicited cooperative procurement process administered by the State of Washington in partnership with NASPO ValuePoint. BACKGROUND The General Services Department, Purchasing Division is responsible for administering the citywide agreement for radios, related equipment, and supplies. The supplies purchased through these contracts will be ordered and utilized by various City departments on an as-needed basis. Departments including the Fresno Fire Department, Fresno Police Department, Code Enforcement, Department of Public Utilities, Airports, and others throughout the City of Fresno purchase and utilize radios daily for communication and safety purposes. The Fleet Management Division purchases radios and related equipment to install in City vehicles. The cooperative purchase agreements with L3Harris Technologies, JVC Kenwood, and BK Technologies allow purchases of radios, related equipment, and repairs to be made through local distributors. Radio equipment distributors within the city of Fresno will be utilized to make purchases using the three cooperative agreements. Utilizing cooperative contracts were determined to be the most cost-effective and overall best value for obtaining radios, related equipment, and repairs. The various local distributors within the City of Fresno provide benefits to the City in terms of both employment and tax revenue. The Purchasing Division has approved this contract and recommends Council approval. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a "project" as defined by CEQA. LOCAL PREFERENCE Local preference is not applicable. The City is not issuing a request for proposals for these cooperative purchase agreements; however, the local distributors maintain stores within the City of Fresno. FISCAL IMPACT The funding has been included in each departments' line-item budget as part of the FY2024 adopted budget to cover the cost of radios, related equipment, and supplies. Attachments: L3Harris Technologies, Inc. CPA L3Harris Technologies, Inc. Contract JVC Kenwood USA Corporation CPA JVC Kenwood USA Corporation Contract BK Technologies, Inc. CPA BK Technologies, Inc. Contract Original Request for Proposals Proposal Evaluation Review