REPORT TO THE CITY COUNCIL FROM: BRYON HORN, Chief Information Officer Information Services Department BY: DENNIS JONES, Information Services Manager Information Services Department] SUBJECT ..Title Approve a cooperative purchase agreement with DLT Solutions using a Maricopa County, AZ contract through OMNIA Partners for support services for Oracle databases in the amount of $368,176.56. ..Body RECOMMENDATION Staff recommends that City Council approve a cooperative purchase agreement through DLT Solutions for support services for Oracle databases in the amount of $368,176.56, to be renewed annually for five years with annual CPI increases not to exceed 10% over the prior year. EXECUTIVE SUMMARY The Information Services Department (ISD) is responsible for supporting the City's data/databases including technical support, patches, fixes and upgrade rights. These services cover database and related products that the City owns and uses including PeopleSoft, GIS as well as other departmental applications that are used by Fire, Police, Fleet, FAX, Risk and Airports. Annual support fees are appropriated in the FY23 ISD budget. Utilizing the cooperative contract has been determined to be the best way for the City to ensure the best value and consistent pricing over time. BACKGROUND On February 16, 2017, Council approved the renewal of the Oracle Public Sector Technical Support Services Agreement for $303,285.75 per year and authorized the Chief Information Officer to execute related documents. The agreement allowed for an annual fee increase of 3% per year for five years not to exceed a yearly amount of $355,000. On February 10, 2022, Council approved a one year cooperative purchase agreement with DLT Solutions using a Maricopa County, AZ contract through OMNIA Partners in the amount of $348,762.83 for support services for Oracle databases. The City purchased Oracle database and related software in 2004, which requires vendor technical support as well as entitlement to patches, fixes and software updates. The Agreement has a history of three to five year terms and requires renewal of the Agreement at the end of the term. The database software covered by this Agreement includes City core services such as PeopleSoft Financials, PeopleSoft Human Resources, GIS and applications for Fire, Police, Fleet, FAX, Risk and Airports. The City Attorney's Office has reviewed and approved as to form. ENVIRONMENTAL FINDINGS This item is not a project as defined by the California Environmental Quality Act. LOCAL PREFERENCE Local preference not implemented because local preference is not applicable to cooperative purchase agreements. FISCAL IMPACT Funding for this purchase is appropriated in the Fiscal Year 2023 Budget in the Systems Acquisition and Maintenance Fund (54001/510501). Attachments: Cooperative Purchase Agreement DLT Quote 2023