REPORT TO THE CITY COUNCIL FROM: BROCK D. BUCHE PE, PLS, Director Public Utilities Department SCOTT L. MOZIER, PE, Director Public Works Department BY: WILLIAM C. HERR, Assistant Director Public Works Department, Construction Management Division BRAD OBERG, Senior Engineering Inspector Public Works Department, Construction Management Division SUBJECT ..Title Approve Contract Change Order No. 1 in the amount of $252,544.50 and extend the date of completion to April 11, 2023 for the Sewer Rehabilitation in the Area Bound by Blackstone, Maroa, McKinley, and Clinton Avenues Project ID RC00177 (Bid File 3836) (Council Districts 1 and 7). ..Body RECOMMENDATIONS Staff recommends that City Council approve Contract Change Order No. 1 with Emmett's Excavation, Inc., for a total increase in Contract amount of $252,544.50 and thirty (30) additional working days. EXECUTIVE SUMMARY On April 21, 2022, a Contract was awarded in the amount of $1,578,078.00 to Emmett's Excavation, Inc., for the Sewer Rehabilitation in the area bound by Blackstone, Maroa, McKinley and Clinton Avenues, utilizing the Cured In-place Pipe Process (CIPP). During the design engineer's review of the CCTV video, significant sections of sewer main were found to be unsuitable for CIPP rehabilitation and requires replacement by traditional trenching methods. This contract change order covers the additional cost and contract time to complete the necessary work related to these unforeseen conditions. Sufficient funding is already in place for the additional work through the adopted capital improvement budget. BACKGROUND On April 21, 2022 a Contract was awarded in the amount of $1,578,078.00 to Emmetts Excavation, Inc., for the Sewer Rehabilitation in the area bound by Blackstone, Maroa, McKinley and Clinton Avenues. This project consists of closed-circuit television (CCTV) video inspection and cleaning of the existing mains prior to the trenchless insertion of a cured in-place pipe liner (CIPP) and manhole rehabilitations. During the design engineer's review of the CCTV video significant sections of sewer main were found to be unsuitable for CIPP rehabilitation and requires replacement by traditional trenching methods. Contract Change Order No. 1 will increase the contract price by $252,544.50 and add thirty (30) additional working days to complete this unforeseen work. The new calculated contract completion date will be April 11, 2023. ENVIRONMENTAL FINDINGS Staff performed a preliminary environmental assessment for this Project and determined that it falls within Categorical Exemption pursuant to Class 1, Sections 15301(b)&(d) (Existing Facilities), and Class 2, Section 15302(c) (Replacement or Reconstruction), of the CEQA Guidelines because the Project involves restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment. Furthermore, none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this Project. FISCAL IMPACT There is no impact to the General Fund. Funding for this Project is included in the Wastewater Management Division's five-year Capital Improvement Program budget within the Sewer Enterprise Fund 40501. Funds in the amount of $2,243,100 for this Project are budgeted in the Fiscal Year 2023 Sewer Enterprise Fund 40501. Attachment: Contract Change Order No. 1