REPORT TO THE CITY COUNCIL FROM: BROCK D. BUCHE, PE, PLS, Director Department of Public Utilities BY: MARTIN WENDELS, Project Manager Department of Public Utilities - Water Division SUBJECT ..Title Actions pertaining to roof repairs at the Department of Public Utilities Operations & Maintenance Facility located at 1626 E Street, Fresno, California ( Bid File 12300671) (Council District 3): 1. Adopt a finding of Categorical Exemption per staff determination pursuant to Section 15302/Class 1 of the California Environmental Quality Act (CEQA) Guidelines 2. Award a contract in the amount of $248,315.43 to Nations Roof West, LLC of Fresno, California ..Body RECOMMENDATION Staff recommends the City Council adopt a finding of Categorical Exemption pursuant to Section 15302/Class 1 (Replacement of Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines; award a contract to Nations Roof West, LLC, (Nations), in the amount of $248,315.43 for roof repairs located at 1626 E Street, Fresno, California; and authorize the Director of Public Utilities, or designee, to sign and execute all documents on behalf of the City of Fresno. EXECUTIVE SUMMARY The Department of Public Utilities (DPU) is in the process of conducting various improvements at the DPU Operations & Maintenance Facility (O&M Facility) located at 1626 E Street, in an effort to consolidate operational, maintenance facilities, and a number of Department divisions. Included in the improvements is the immediate need to make roof repairs necessary to prevent water intrusion and damage. BACKGROUND DPU purchased the property located at 1626 E Street, an industrial building of 220,000 gross square feet, for the purpose of consolidating operational, maintenance facilities, and a number of Department divisions. Currently DPU Administration and the Utilities Planning and Engineering Division occupy space within the Facility that was originally constructed in the early 1970's. The original roof still exists and has had some updates but is in need of immediate repairs. In accordance with Fresno Municipal Code Chapter 4, Article 1, and Administrative Order 6-19 (AO 6-19), DPU conducted a competitive process for selecting a contractor to provide roof repair services. On September 16, 2022, a Notice Inviting Bids for the Department of Public Utilities O&M Facility Roof Repair Bid File No. 12300671 was posted to 4 (four) Building Exchanges. On October 25, 2022, 1 (one) proposal was opened. Nations was the sole responsible and responsive bidder. Staff recommends the City Council award a contract to Nations in the amount of $248,315.43, as the sole responsive and responsible bidder. City Attorney has reviewed and approved to form. ENVIRONMENTAL FINDINGS Staff has performed a preliminary environmental assessment of this project and has determined that it falls within the Categorical Exemption set forth in CEQA Guidelines Section 15302/Class 1. Section 15301/Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use. This project consists of repairs to the roof of DPU's O&M Facility. The repairs are necessary to prevent water intrusion and damage to the building. The original roof still exists and has had some updates but needs immediate repairs. The roof repairs will not result in any expansion of use. None of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. LOCAL PREFERENCE Local preference was not implemented as there was only one responsive bidder. FISCAL IMPACT There is no impact to the General Fund. Funds are available in the FY 2023 Capital Improvement Program budget within the DPU O&M Facility Fund (55003). Attachments: Attachment 1 - Bid Evaluation and Fiscal Impact Statement Attachment 2 - Sample Contract