REPORT TO THE CITY COUNCIL FROM: RANDALL W. MORRISON, PE, Director Capital Projects Department SCOTT L. MOZIER, PE, Director Public Works Department BY: ANTONIO M. BUELNA, PE, Assistant Director Capital Projects Department, Capital Administration Division SUBJECT ..Title ***RESOLUTION - Authorizing the Public Works Director, Capital Projects Director, or their respective designees to negotiate and execute, on behalf of the City, all project-related documents and agreements, including amendments, with utility companies, public or otherwise, for public work of improvement no greater than the formal bid limit. (Citywide) (Subject to Mayor's Veto) ..Body RECOMMENDATION Staff recommends the City Council adopt a Resolution authorizing the Public Works Director, Capital Projects Director, or their respective designee(s) to negotiate and execute, on behalf of the City, all project-related documents and agreements, including amendments, with utility companies, public or otherwise, for public work of improvement no greater than the formal bid limit. EXECUTIVE SUMMARY Adoption of the Resolution will provide authority to the Public Works Director and the Capital Projects Director or their respective designee(s) to negotiate and execute, on behalf of the City, all project-related documents and agreements, including amendments, of a routine nature with utility companies, public or otherwise, in an effort to meet project and funding obligation deadlines and public expectations for project delivery, subject to approval as to form by the City Attorney's Office and compliance with Administrative Order 2-1. BACKGROUND On January 12, 2012, the Council adopted Resolution 2012-1 authorizing the Public Works Director to execute agreements of a routine nature for Underground Utility District projects that have been previously approved and funded through Rule 20A allocations funds from PG&E. The proposed Resolution expands on this to include the Capital Projects Director and extends authority to all situations in which the City must negotiate and execute project related documents and/or agreements, including amendments, with utilities, public or otherwise, related to the completion of a public work of improvement including but not limited to utility or facility relocations, utility or facility adjustments, and service line and/or distribution line extensions, the cost of which is no greater than the formal bid limit, and therefore not subject to an advertised competitive bidding process pursuant to City Charter section 1208(a). Adoption of the Resolution authorizing the Public Works Director, Capital Projects Director or their respective designee(s) to negotiate and execute, on behalf of the City, all project related documents and agreements, including amendments, with utilities, public or otherwise, such as PG&E and AT&T, for public work of improvement, no greater than the formal bid limit, will streamline the project delivery timelines, subject to approval as to form by the City Attorney's Office and compliance with Administrative Order 2-1. The City Attorney's Office has reviewed and approved the Resolution as to form. ENVIRONMENTAL FINDINGS By the definition in California Environmental Quality Act (CEQA) Guidelines Section 15378 this item is not a project for purposes of CEQA. LOCAL PREFERENCE Local preference was not implemented as this action does not involve the bid or award of a construction or services contract. FISCAL IMPACT The adoption of the attached Resolution will have no impact on the General Fund. Attachment: Resolution