REPORT TO THE CITY COUNCIL FROM: BRIAN BARR, Director General Services Department BY: MIGUEL RAMIREZ, Senior Management Analyst General Services Department SUBJECT ..Title Approve the award of a Cooperative Purchase Agreement to Fire Apparatus Solutions of Rialto, California, for the purchase of two Smeal heavy fire apparatuses in the amount of $2,948,458 for the Fire Department ..Body RECOMMENDATION Staff recommends Council approve the award of a Cooperative Purchase Agreement to Fire Apparatus Solutions of Rialto, California, for the purchase of two Smeal heavy fire apparatuses in the amount of $2,948,458. EXECUTIVE SUMMARY The Fire Department seeks to purchase two Smeal heavy fire apparatuses, to provide fire suppression services throughout the City of Fresno. These new units will be type-one fire engines serving as front line emergency response to fires, accidents, and 911 calls. The units will be purchased as replacements through a competitively solicited cooperative procurement process administered by Sourcewell (a State of Minnesota local government agency). BACKGROUND The Fire Department, established in 1877, is one of the oldest fire departments in the United States, and the largest department in the Central Valley. The department operates 21 fire stations and responds to emergency calls with fully staffed fire engines and support vehicles. Fire engines serve as the primary resource and transportation for teams fighting fires and responding to calls throughout the city. These emergency responses are currently being completed with aging trucks beyond their useful lives. The new units will be Spartan Smeal pumpers, updated with the latest emissions technology, exceeding the US 2010 emissions standard. The department's apparatus replacement plan is set for eight-year intervals to aid in the scheduling of units transitioning to reserve status as they reach the end of their useful life. The goal of this schedule is for units to serve as front line emergency response for eight years, then an additional five years as reserve until being decommissioned. This replacement schedule has been established at eight years or 100,000 miles, currently two engines have been identified for replacement. Staff recommends this purchase based on age, mileage, and condition of the units. The equipment will be purchased utilizing a competitively solicited cooperative procurement process administered by Sourcewell. The purchase contract will be awarded to Fire Apparatus Solutions who is the dealer for Smeal and Spartan (subsidiaries of Rev Group, Inc.). Fire Apparatus Solutions is the only dealer in our region able to supply the Smeal body. The purchase price is $1,474,229 per unit. This price includes the Sourcewell discount applied to City purchases as well as delivery and sales tax at 8.35%. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form. ENVIRONMENTAL FINDING By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a project as defined by CEQA. LOCAL PREFERENCE Local preference is not applicable because this is a cooperative purchase. FISCAL IMPACT General funds will be used for the purchase of these items. The two fire apparatuses will be financed over a ten-year term through the Master Equipment Lease Purchase Agreement (MELPA) with the first payment expected in fiscal year 2029 once the units are delivered and accepted by the Fire Department. The lease payment schedule will be included in the annual budget request for appropriations. Attachments: Cooperative Purchase Agreement Spartan Contract #113021-RVG-4 Original RFP Proof of Publication Proposal Evaluation Comment and Review