REPORT TO THE CITY COUNCIL FROM: BRYON HORN, Chief Information Officer Information Services Department BY: FRANK D. VAWTER, Assistant Director Information Services Department BRANDON YOST, Manager Information Services Department/PD SUBJECT ..Title Approve an Agreement with KIS Computer Center, for the purchase of a digital evidence storage system in an amount not to exceed $292,927.95 to enhance the Information Services Division's data management capabilities.? The purchase will be made using California Multiple Award Schedules (CMAS) contract #:3-18-70-2443Q. ..Body RECOMMENDATION Staff recommend that the Council approve the award of a contract to KIS Computer Center, for the purchase of a digital evidence storage system in an amount not to exceed $292,927.95 to enhance the Information Services Department's data management capabilities.? EXECUTIVE SUMMARY The Information Services Department (ISD) seeks approval to procure a digital evidence storage system to improve the management, security, and accessibility of critical data. The current storage infrastructure is outdated and insufficient to handle the increasing volume of digital information, including body-worn camera footage, surveillance videos, and digital photographs. KIS Computer Center was selected through competitively bid CMAS contract #:3-18-70-2443Q as the vendor offering the most comprehensive solution that meets the Department's requirements.? BACKGROUND The proliferation of digital data in modern municipal operations necessitates robust storage solutions to ensure data integrity, security, and accessibility. Some of ISD's existing storage infrastructure has become obsolete, leading to challenges in storing and retrieving critical data. Recognizing the need for an upgraded system, the Division initiated a project to identify and implement a scalable and secure digital evidence storage solution.? Failure to approve this procurement would have significant adverse effects that will impact operations. Those impacts include, but are not limited to, data loss, negative impact to operations, and compromise of data integrity. Making the appropriate lifecycle investments in a modern digital evidence storage system is essential to maintain the integrity of our data management processes and uphold the effectiveness of our municipal operations. ENVIRONMENTAL FINDINGS The procurement of a digital evidence storage system does not qualify as a "project" under the California Environmental Quality Act (CEQA) Guidelines Section 15378, as it involves no direct physical change to the environment.? LOCAL PREFERENCE Local preference was not implemented; the city is using a cooperative purchase agreement to purchase these items. FISCAL IMPACT The FY2025 budget for the Information Services Division includes appropriations for the procurement of the digital evidence storage system. The total cost of $292,927.95 encompasses the system purchase, installation, and a five-year support agreement. Attachments: Cooperative Purchase Agreement CMAS Agreement 3-18-70-2443Q Quote - 13318