REPORT TO THE CITY COUNCIL FROM: BRIAN BARR, Director General Services Department BY: MIGUEL RAMIREZ, Senior Management Analyst General Services Department SUBJECT ..Title Approve the award of a Cooperative Purchase Agreement to Fire Apparatus Solutions of Rialto, California, for the purchase of one Smeal aerial fire apparatus in the amount of $2,096,464 for the Fresno Fire Department ..Body RECOMMENDATION Staff recommends that Council approve the award of a Cooperative Purchase Agreement to Fire Apparatus Solutions of Rialto, California, for the purchase of one Smeal heavy fire apparatus in the amount of $2,096,464. EXECUTIVE SUMMARY The Fresno Fire Department seeks to purchase one Smeal aerial fire apparatus, to provide fire suppression services throughout the City of Fresno. The new unit will be an aerial fire truck serving as front line emergency response to fires, accidents, and 911 calls. The unit will be purchased as a replacement through a competitively solicited cooperative procurement process administered by Sourcewell. BACKGROUND The Fresno Fire Department, established in 1877, is one of the oldest fire departments in the United States, and the largest department in the Central Valley. The department operates 20 fire stations and responds to emergency calls with fully staffed fire engines and support vehicles. Fire engines serve as the primary resource and transportation for teams fighting fires and responding to calls throughout the city. These emergency responses are currently being completed with aging trucks beyond their useful lives. The new unit will be a Spartan chassis with Smeal aerial body, updated with the latest emissions technology, exceeding the US 2010 emissions standard. The department's apparatus replacement plan is set for eight-year intervals to aid in the scheduling of units transitioning to reserve status as they reach the end of their useful life. The goal of this schedule is for units to serve as front line emergency response for eight years, then an additional five years as reserve until being decommissioned. This replacement schedule has been established at eight years or 100,000 miles, currently one aerial fire truck has been identified for replacement. Staff recommends this purchase based on age, mileage, and condition of the unit. The equipment will be purchased utilizing a competitively solicited cooperative procurement process administered by Sourcewell. The purchase contract will be awarded to Fire Apparatus Solutions, who is the regional dealer for the Smeal aerial fire truck. The purchase price is $2,096,464; this price includes the Sourcewell discount applied to City purchases as well as delivery and sales tax at 8.35%. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form. ENVIRONMENTAL FINDING By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a project as defined by CEQA. LOCAL PREFERENCE Local preference is not applicable because this is a cooperative purchase. FISCAL IMPACT General funds will be used for the purchase of this unit. The fire apparatus will be financed over a ten-year term through the Master Equipment Lease Purchase Agreement (MELPA) with the first payment expected in fiscal year 2028 once the unit is delivered and accepted by the Fire Department. The lease payment schedule will be included in the annual budget request for appropriations. Attachments: Cooperative Purchase Agreement Spartan Contract #082025-RVG Original RFP Proof of Publication Proposal Evaluation Comment and Review 251354v1 251354v1