REPORT TO THE CITY COUNCIL October 20, 2016 FROM: SCOTT L. MOZIER, PE, Director Public Works Department THROUGH: ROBERT N. ANDERSEN, PE, Assistant Director Public Works Department, Capital Management Division RANDY BELL, PE, Capital Projects Manager Public Works Department, Capital Management Division BY: MARK VESTER, PE, Professional Engineer Public Works Department, Capital Management Division SUBJECT ..Title Actions pertaining to the Traffic Signal Improvements at the intersection of Tulare Street and R Street - Project Bid File No. 3397 (Council District 3) 1. Adopt a finding of Categorical Exemption pursuant to Class 1 Section 15301(c) (existing facilities) of the California Environmental Quality Act (CEQA) Guidelines for the Traffic Signal Protected Left-Turn Phasing Improvements at the intersection of Tulare Street and R Street 2. Award a construction contract to A-C Electric Company, Inc. of Fresno, California, in the amount of $406,300 for the Traffic Signal Improvements at the intersection of Tulare Street and R Street ..Body RECOMMENDATION Staff recommends that the City Council adopt a finding of Class 1 Categorical Exemption, pursuant to Section 15301(c) of the CEQA Guidelines; award a construction contract in the amount of $406,300 to A-C Electric Company of Fresno, California, as the lowest responsive and responsible bidder for the Traffic Signal Improvements at the intersection of Tulare Street and R Street and authorize the Public Works Director or designee to sign the contract on the City's behalf. EXECUTIVE SUMMARY The proposed traffic signal improvements project at the intersection of Tulare Street and R Street will provide protected left turn movement of vehicles through the intersection. These improvements will provide more efficient vehicle and pedestrian movement through the intersection. BACKGROUND The proposed traffic signal project at the intersection of Tulare Street and R Street will provide for protected left-turn movement of vehicles through the intersection. These improvements will provide significant improvement for efficient vehicle and pedestrian movement through the intersection. The project includes protected left-turn phasing improvements to the existing traffic signals, sidewalk modifications, three upgraded curb ramps, and new signing and pavement striping. Public Works Department staff prepared project plans and specifications and a Notice Inviting Bids was published in the Business Journal on June 27, 2016, posted on the City's website and faxed to 13 building exchanges. The specifications were distributed to six prospective bidders. Two sealed bid proposals were received and opened in a public bid opening on August 2, 2016, with bids of $406,300 and $457,265 received. A-C Electric Company of Fresno was deemed the lowest responsive and responsible bidder. Bids will expire within 64 days as of the bid opening date, i.e., as of October 5, 2016. Staff recommends awarding a construction contract to A-C Electric Company for $406,300 to construct the Traffic Signal Protected Left-Turn Phasing Improvements at the Intersection of Tulare Street and R Street and authorize the Public Works Director or his designee to sign and execute the standardized contract on behalf of the City of Fresno. ENVIRONMENTAL FINDINGS Staff has performed a preliminary environmental assessment of this project and has determined that it falls within the Categorical Exemption set forth in CEQA Guidelines Section 15301(c) (existing facilities), which exempts the repair, maintenance or minor alteration of existing structures or facilities, which includes existing streets, sidewalk and gutters, and no further expansion of existing use, because the project includes installation of traffic signal facilities, crosswalks, signage and pavement striping. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. LOCAL PREFERENCE Local preference was not used based on conditions of State and Federal grant funding. FISCAL IMPACT This $621,900 traffic signal project at Tulare Street and R Street is located in District 3. Funding for the project comes from $363,900 in Highway Safety Improvement Program (HSIP) grant funds (state and federal) and $258,000 in Citywide Traffic Signal Mitigation Impact Fees as the local matching funds. The project will not have any impact to the General Fund. Of the overall cost of the project, $406,300 will be used for the construction contract award. Attachments: Bid Evaluation Fiscal Impact Statement Vicinity Map Contract