REPORT TO THE CITY COUNCIL DATE: December 14, 2017 FROM: YVONNE SPENCE, City Clerk Office of the City Clerk SUBJECT ..Title ***RESOLUTION - Clarifying Procedures for Retention and Production of Public Records Contained in Electronic Media (Subject to Mayor's veto) ..Body RECOMMENDATION Staff recommends approving the resolution. EXECUTIVE SUMMARY Effective records management policies benefit the City by reducing the time and resources necessary to locate responsive documents, and benefit the public by providing a more focused response to California Public Records Act (CPRA) requests. This resolution will clarify policies relating to the production and retention of public records stored electronically. BACKGROUND The City has adopted a records retention policy set forth in Resolution No. 2008-243 (City Records Retention Schedule), modeled on the Secretary of State Local Government Resource Management Guidelines. This resolution is intended to supplement, not supersede Resolution 2008-243. The resolution provides definitions of "Public Records", "Non-Records", provides information on "Retention and Destruction of Electronic Media". ENVIRONMENTAL FINDINGS N/A LOCAL PREFERENCE N/A FISCAL IMPACT N/A Attachment: Draft Resolution