REPORT TO THE CITY COUNCIL December 7, 2017 FROM: JIM SCHAAD, Director Department of Transportation BY: DUANE MYERS, Fleet Manager Department of Transportation/Fleet Management Division CLIFF TRAUGH, Sr. Management Analyst Department of Transportation/Fleet Management Division SUBJECT ..Title Approve the award of a cooperative purchase agreement to Ruckstell Sales of Fresno, California, for the purchase of eleven Peterbilt side-loading refuse trucks in the amount of $3,973,500 ..Body RECOMMENDATION Staff recommends Council approve the award of a cooperative purchase agreement to Ruckstell Sales of Fresno, California, for the purchase of eleven Peterbilt side-loading refuse trucks in the amount of $3,973,500. EXECUTIVE SUMMARY The Solid Waste Management Division, under the Department of Public Utilities, wishes to purchase eleven Peterbilt side-loading refuse trucks to replace units past their useful life. The new units will be used by the Solid Waste Management Division to complete residential routes currently assigned to older trucks, which are in need of replacement. The new trucks will be Heil 30-yard rapid rail bodies on Peterbilt chassis. This combination has proven to be reliable within the fleet and will be the standard moving forward as the older and discontinued trucks are removed from service. The Fleet Management Division recommends this purchase based on the age and mileage of the trucks identified for replacement. The units would be purchased through a competitively solicited cooperative procurement process administered by the National Joint Powers Alliance (NJPA). BACKGROUND The Solid Waste Management Division is responsible for the collection of municipal solid waste, recyclables, green waste, and operation clean-up for over 111,000 residential customers. The Division's 80 sanitation operators travel nearly 1.1 million miles, make over 17 million stops, and collect over 239,000 tons of material annually. The Solid Waste Management Division also oversees litter control and FresGO customer responses for 112 square miles. To accomplish this mission, the Solid Waste Management Division operates 87 refuse collection trucks throughout the city. The Fleet Management Division has identified the Heil bodied Peterbilt side-loading refuse truck as the preferred unit to perform collection throughout the city. Both Peterbilt and Heil have been in business for more than 75 years and have local dealerships in Fresno to quickly support the fleet. The City of Fresno has been using Heil bodies in the fleet for more than 13 years and has experienced success in the functionality and durability of this product. In 2015, the Peterbilt chassis was evaluated against similar products by Solid Waste Management, Fleet Management, and representatives of Local 39. The final determination was the Peterbilt chassis is the superior product. Since 2015, Peterbilt units have continued to perform well in the fleet. The side-loading refuse trucks are on an eight-year or 120,000 mile replacement schedule, which has been established by the Fleet Management Division as the optimum replacement time. Currently, 11 units have been identified for replacement as they are over the limit by both age and mileage. ENVIRONMENTAL FINDING By the definition provided in the California Environmental Quality Act Guidelines Section 15378, the award of this contract does not qualify as a "project." LOCAL PREFERENCE Local preference is not applicable because the City is using a cooperative purchase agreement. FISCAL IMPACT No general funds will be used to purchase these items. The funding for the purchase of the 11 Peterbilt side loading refuse trucks has been included in the FY18 adopted budget under the operations of the Solid Waste Management Division. Attachment: Acceptance and Award - NJPA and Heil Co.