REPORT TO THE CITY COUNCIL June 22, 2017 FROM: THOMAS C. ESQUEDA, Director Department of Public Utilities BY: BUD TICKEL, Water System Manager Department of Public Utilities - Water Division SUBJECT ..Title Award a requirements contract in the amount of $143,930.68 to Metron Farnier, LLC., for single jet water meters for an one-year contract with provisions for two one-year extensions, total amount not to exceed $429,545.04 - Bid File 9396 (Citywide) ..Body RECOMMENDATION Staff recommends that City Council award a one-year requirement contract with provisions for two one-year extensions to Metron Farnier. LLC., of Boulder, Colorado to provide 3" to 8" single jet water meters in the amount of $143,930.68, total not to exceed $429,545.04. EXECUTIVE SUMMARY The Department of Public Utilities, Water Division, solicited bids to establish a requirements contract for 3" to 8" single jet water meters. Metron Farnier, LLC., submitted the sole bid and it met all specific requirements and was within budgeted allocations. Approval of this agreement will provide new and replacement large water meters. BACKGROUND The Department of Public Utilities, Water Division maintains over 1,300 large meters. Single jet water meters are considered to be the most effective meter for the City of Fresno's water supply as they are unaffected by sand and/or small debris, very accurate at both low and high-end flows, and do not require much maintenance. Over time, all meters wear down, which diminishes the accuracy of the amount of water measured, thereby reducing revenue collected. A ready supply of large meters is needed for replacements as well as for new connections to the water system. A Notice Inviting bids was published March 20, 2017. Ten Building Exchanges were faxed Notice Inviting Bids, and four specifications were distributed to prospective bidders. The bid opening was on April 11, 2017, and will expire on July 10, 2017. Metron Farnier, LLC., was the sole bidder. The Notice of Staff Determination of Contract Award was posted on the City's website on April 11,. 2017. Upon approval by the City Council, the agreement will be executed by the Public Utilities Director or designee, who has been delegated this authority by the City Manager. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378 this item does not qualify as a "project" as defined by CEQA. LOCAL PREFERENCE Local preference is not implemented because only are one bidder submitted a bid to this project. FISCAL IMPACT This citywide project will not impact the General Fund. Appropriations for the acquisition of single jet water meters are included in FY 2017 within the Water Enterprise Fund as part of the Capital Improvement Project Water Inventory budget. Attachments: Bid Evaluation and Fiscal Impact Sample Contract