REPORT TO THE CITY COUNCIL July 20, 2017 FROM: THOMAS C. ESQUEDA, Director Department of Public Utilities THROUGH: MICHAEL CARBAJAL, Planning Manager Department of Public Utilities - Utilities Planning & Engineering BY: KEVIN L. NORGAARD, Supervising Professional Engineer Department of Public Utilities - Utilities Planning & Engineering SUBJECT ..Title Actions pertaining to a Waterless Fire Suppression System for the Data Recovery Room at the Fresno/Clovis Wastewater Reclamation Facility (Council District 3) 1. Adopt a finding of Categorical Exemption of Class 1, pursuant to Section 15301(b) (Existing facilities) of the California Environmental Quality Act (CEQA) Guidelines 2. ***RESOLUTION - 4th amendment to the Annual Appropriation Resolution (AAR) No. 2017-165 appropriating $200,000 to install a Waterless Fire Suppression System for the Data Recovery Room at the Fresno/Clovis Wastewater Reclamation Facility (Requires 5 affirmative votes) 3. Award a Design-Build contract for $187,500 to Fire System Solutions of Fresno, California - Bid File 3541 ..Body RECOMMENDATIONS Staff recommends the City Council adopt the findings of Class 1 Categorical exemption, approve the AAR to appropriate funding and award the design build contract for the construction of the waterless fire suppression system to Fire System Solutions. EXECUTIVE SUMMARY The Department of Public Utilities, Wastewater Management Division, has recently completed the remodeling of a room that will function as a full data storage and recovery room. The electronic equipment and computers will not be usable if the existing water sprinkler fire suppression system is used. This project will install a new waterless inert gas fire suppression system. BACKGROUND The Fresno/Clovis Regional Wastewater Reclamation Facility (RWRF) is operated by a state of the art computer control system. As with any large old wastewater facility the system to operate the RWRF must be highly customized to enable adaption both old and new treatment process equipment. Customization is accomplished by developing unique computer code. The customized computer control system is currently backed up daily. However, if there were to be major equipment malfunction, or a fire, new equipment would need to be purchased and then the software reinstalled before the facility could be operational again. By creating an inline data recovery room in a different onsite building the downtime associated with fire and equipment failure is completely eliminated. The data recovery room will also contain duplicate electronic files such as: plant operational data used for state reporting, PDF's of as-built drawings, and other irreplaceable files. Five copies of the Request for Proposals were downloaded from bids online and one proposal was received and opened on May 9, 2017. The proposal was evaluated to ensure; technical competence, prior team work completed, understanding the City's performance requirements, related experience, record of performance on similar projects, ability to meet identified schedule, conformance to the proposal guidelines, ability to provide performance bond, references and Price. In person Interviews were not conducted because adequate information was obtained by phone discussion and email. The evaluation committee consisted of Utilities Planning & Engineering, Wastewater staff, a third party consultant, and a Purchasing staff member. The City Attorney has reviewed and approved as to form these contract documents. ENVIRONMENTAL FINDINGS Staff has performed a preliminary environmental assessment and has determined that this project falls within Categorical Exemption Class 1, pursuant to Section 15301(b) (Existing facilities). The purpose of the project is to install a new waterless inert gas fire suppression system at the RWRF. Furthermore, staff has determined that none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. LOCAL PREFERENCE Local preference was not implemented because the sole proposer is a local business. FISCAL IMPACT Funds in the amount of $200,000 were included in the FY17 budget within the Sewer System Enterprise Fund (40501). This construction contract has no impact on the General Fund and is located in Council District 3. Attachments: 4th AAR No. 2017-165 Bid File 3541 Committee Evaluation Report Sample Contract Fiscal Impact Report Vicinity Map