REPORT TO THE CITY COUNCIL May 10, 2018 FROM: KERRI L. DONIS, Fire Chief Fresno Fire Department SUBJECT ..Title Award a Consultant Services Agreement in an amount not to exceed $77,111.30 to EMG Corporation to conduct Facility Condition Assessments on the City of Fresno fire stations as outlined in the Request for Proposals issued by the City (Bid File 100317). ..Body RECOMMENDATIONS Staff recommends that Council authorized the Fire Chief or designee(s) to execute an agreement with EMG Corporation to conduct Facility Condition Assessments on the City of Fresno fire stations as outlined in the Request for Proposals (RFP) issued by the City (Bid 100317). EXECUTIVE SUMMARY In September, 2017 the City distributed RFP Bid File 100317 seeking a consultant to conduct Facility Condition Assessments on all nineteen metro fire stations. The assessments will assist the department in identifying, prioritizing, and budgeting its short term and long term capital improvement needs for each fire station. Ten proposals were received for Bid File 100317. Each proposal was reviewed and evaluated by a selection committee and three finalists consultants were selected and interviewed to discuss the goals of the project. EMG Corporation was selected on the basis of their overall qualifications and subject matter expertise. BACKGROUND Department's Fiscal Year 2018 adopted budget included $140,000.00 in appropriations for a consultant to conduct Facility Condition Assessments on all of the department's nineteen metro fire stations. Fourteen stations are more than 30 years old, including seven stations that are more than 40 years old. Each of these stations is occupied 24 hours a day, 7 days a week, 365 days a year. For planning purposes, capital assessments of the facilities are needed to evaluate conditions of the stations and their key elements and establish priorities for future improvements and their estimated costs. The Fresno Fire Department has nineteen metro fire stations situated throughout the City of Fresno. Listed below are each of the stations, year of construction, footage, and addresses: Yr Built Sq Ft Address Fire Station 1 1981 7,934 1264 N. Jackson Fire Station 2 1981 5,135 7114 N. West Fire Station 3 1938 13,011 1406 Fresno Fire Station 4 1948 15,674 3065 E. Iowa Fire Station 5 1950 6,441 3131 N. Fresno Fire Station 6 1967 4,602 4343 E. Gettysburg Fire Station 7 1981 6,531 2571 S. Cherry Fire Station 8 1959 6,762 1428 S. Cedar Fire Station 9 1982 7,353 2340 N. Vagedes Fire Station 10 1983 5,296 5545 Airport Wy Fire Station 11 1969 13,126 5544 N. Fresno Fire Station 12 1977 5,053 2874 W. Acacia Fire Station 13 1980 7,467 815 E. Nees Fire Station 14 1992 10,777 6239 N. Polk Fire Station 15 2005 10,788 5630 E. Park Cir Fire Station 16 2009 11,003 2510 N. Polk Fire Station 17 2005 10,855 10512 N. Maple Fire Station 18 2005 2,300 5938 N. La Ventana Fire Station 19 2009 10,890 3187 W. Belmont As noted above, these fire stations are occupied every day of the year; therefore, subject to wear and tear. A number of stations are experiencing cracks in floors, walls, and plumbing issues in restrooms. The department currently attempts to address these items as they occur and as available funding allows. With a Facility Condition Assessment by a qualified third party consultant, the Fire Department will achieve a responsible and sensible plan for its current and future capital needs as well as related funding requirements. This will allow for pro-active planning to prevent more expensive improvements and provide for a basis for capital budget planning. A selection committee reviewed and evaluated ten respondent proposals to conduct the assessments. Three finalists were selected for interview. Upon conclusion of the evaluations and interviews, EMG was selected based on their overall qualifications and relevant experience for this project as well as a contract price under the set budget. The selection committee included: Richard Cabral, Deputy Chief, Fresno Fire Department Ted Semonious, Deputy Chief, Fresno Fire Department Mike Getty, Business Manager, Fresno Fire Department Keith Sipe, Facilities Division Manager, Fresno Fire Department ENVIRONMENTAL FINDINGS This item is not a project as defined by the California Environmental Quality Act. LOCAL PREFERENCE Local preference was not applied since EMG was selected on basis of subject matter expertise. FISCAL IMPACT Appropriations for this project were included in the Fire Department's Fiscal Year 2018 adopted budget. Attachment: EMG Contract Bid File No. 100317