REPORT TO THE CITY COUNCIL December 5, 2019 FROM: SCOTT L. MOZIER, P.E., Director Public Works Department BY: RANDALL MORRISON, P.E., Assistant Director Public Works Department, Engineering Division SUBJECT ..Title ***RESOLUTION - 16th amendment to the Annual Appropriation Resolution No. 2019-133 to appropriate $8,160,000 for operating programs and previously approved capital improvement projects in the Public Works Department (Citywide) (Requires 5 affirmative votes) (Subject to Mayor's veto) ..Body RECOMMENDATIONS Staff recommends that the City Council adopt the 16th Amendment to the Annual Appropriation Resolution No. 2019-133 to appropriate $8,160,000 for operating programs and previously approved capital improvement projects in the Public Works Department. EXECUTIVE SUMMARY Staff recommends the Council adopt a resolution approving the rebudget of various funding for operating programs and previously approved capital projects so that the appropriations in FY 2020 are sufficient to cover anticipated expenditures. The recommended resolution will appropriate $8,160,000 in funding to the current fiscal budget year. BACKGROUND Annually, the Department reviews its operating program and capital project appropriations and recommends adjustments to complete anticipated construction during the year. This review ensures that adequate appropriations are in place to complete the programs and projects given the most recent information. Based on a review of operating and capital improvement project budgets, a number of budgets require adjustment to meet the planned expenditures for the fiscal year. Some highlights of the rebudget are: * The Operating Budget will be increased $2,120,700 in order to utilize the carryover revenue from FY 2019 activities in FY 2020 to deliver service to the community. The carryover is composed of Facilities Management, Landscape Maintenance and Traffic Signal and Streetlight projects being completed in FY 2020. * Appropriations for Street and Bridge Projects are proposed to be adjusted by $1,563,000. The increase is principally due to $763,100 for the Citywide Streetlight LED Retrofit Phase 2 Federal Grant Project (various corridors), $245,000 for the FY20 Neighborhood Street Improvement Program, $218,700 for the Friant Southbound Overlay from Champlain to Shepherd Project, and $160,400 for the Blackstone Overlay from Dakota to Ashlan Project. A detailed list of all projects and locations is included in the attached Capital Projects Detail List. * Appropriations for Traffic Signal Projects are proposed to be adjusted by $3,266,100. The adjustment represents the carryover of contract construction amounts for Traffic Signal at Cedar and Woodward, ITS Freeway Crossings Citywide, Traffic Signal at Chestnut and Shields Ave, Traffic Signal at Gates and San Jose, ITS Adaptive at Blackstone and Friant, and Left Turn Phasing at Audubon and Nees. * The Bicycle and Trail Projects are proposed to be adjusted by $55,500. The adjustment represents carryover for the Maple Ave Cycle Track and Pedestrian Scramble Shaw to Gettysburg. * Appropriations for Miscellaneous projects are proposed to be increased by $1,154,700. This increase is for Community Facilities District 12, Right-of-Way Acquisitions for Tract 5538, to allow for a developer reimbursement for Tracts 6124, 6052 and 6056, and for administration of the Transformative Climates Communities Grant and the Community Engagement Plan. The recommended Resolution would amend the appropriations within the identified operating programs and capital projects to allow for the completion of work this fiscal year. To meet the projected funding requirements, $8,160,000 in funding must be appropriated. The proposed adjustments are summarized in the table attached. Detailed adjustments are in the Amendment to the Annual Appropriation Resolution attached. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act Guidelines Section 15378 this item does not qualify as a project as defined by the California Environmental Quality Act. LOCAL PREFERENCE Local preference was not implemented because this item does not include an award of a contract. FISCAL IMPACT There is no new net fiscal impact to the General Fund. All proposed costs will be paid for from new and existing revenue sources. See attached Resolution for specific funds and associated costs. Attachment: Capital Projects Project Type Summary Capital Projects Detail List 16th Amendment to the Annual Appropriation Resolution No. 2019-133