REPORT TO THE CITY COUNCIL June 20, 2019 FROM: CITY COUNCIL SUBCOMMITTEE ON HOMELESSNESS (Councilmembers Luis Chavez, Miguel Arias and Garry Bredefeld) LEE BRAND, Mayor Office of the Mayor & City Manager BY: H. SPEES, Director, Strategic Initiatives Office of the Mayor & City Manager SUBJECT ..Title Approve Agreement with Focus Strategies in the amount of $155,000 for Homeless Emergency Aid Program Project Management Services ..Body RECOMMENDATION Recommend Council approve Agreement for Consultant Services between the City of Fresno (City) and Focus Strategies (Consultant) for Project Management Services for the Homeless Emergency Aid Program (HEAP) in the amount of $155,000, effective July 1, 2019, through June 30, 2021. EXECUTIVE SUMMARY On March 14, 2019, City Council approved a Revised Spending Plan for City of Fresno's Homeless Emergency Aid Program (HEAP) funds in the amount of $3,105,519.90 in HEAP Funding awarded by the State of California Coordinating and Financing Council to the City of Fresno December 20, 2018. This spending plan (see Attachment A) includes funding for five (5) homeless services projects and one (1) program management contract designed to assist the City in providing program management of the five (5) homeless service projects. Responsibilities of the contractor will include: 1.) Procurement assistance; 2.) Oversight and supervision of projects; 3.) Program evaluation, assessment and reporting; 4.) Timely processing of invoices; 5.) Regular reporting to the HEAP Management Team; 6.) Periodic interface with Fresno City Council and other entities; 7.) Grants management communications and reporting with the State of California. (See Attachment B) BACKGROUND These expenditures required an RFP Process providing potential contractors the opportunity to present proposals. Two proposals were reviewed prior to final selection. City Attorney has reviewed and approved Exhibits A and B (see attached). ENVIRONMENTAL FINDINGS This item is not a project as defined by the California Environmental Quality Act. LOCAL PREFERENCE Local preference was not implemented because of state funding. FISCAL IMPACT There is no increase in Net City Cost associated with the recommended action. There is no matching contribution requirement for these funds. Funds will be available for homeless services through June 30, 2021. Attachments: Attachment A - Revised Mayor/Council HEAP Spending Plan Attachment B - Agreement for Consultant Services between City of Fresno and Focus Strategies to provide professional project management services for Homeless Emergency Aid Program