REPORT TO THE CITY COUNCIL July 25, 2019 FROM: SCOTT L. MOZIER, PE, Director Public Works Department BY: RANDALL W. MORRISON, PE, Assistant Director Public Works Department, Engineering Division SUBJECT ..Title Actions pertaining to dual jurisdiction construction projects between the County of Fresno and the City of Fresno for the improvement, repair or maintenance of roads and associated traffic signals, bridges and facilities (Citywide) 1. Approve the Master Dual Jurisdiction Cooperative Agreement between the County of Fresno and the City of Fresno and authorize the Public Works Director to execute the agreement on behalf of the City 2. RESOLUTION - Authorizing the Public Works Director to execute Project Specific Supplement Agreements pursuant to Master Dual Jurisdiction Cooperative Agreement with the County of Fresno for dual jurisdiction road construction projects ..Body RECOMMENDATIONS Staff recommends that the City Council approve the Master Dual Jurisdiction Cooperative Agreement between the County of Fresno and the City of Fresno, authorize the Public Works Director, or his designee, to execute the agreement on behalf of the City of Fresno and adopt a resolution authorizing the Public Works Director, or his designee, to execute the Project Specific Supplement Agreements. EXECUTIVE SUMMARY It is common practice for the City of Fresno and the County of Fresno to execute joint construction projects to improve, repair or maintain street improvements that fall within both jurisdictions. Historically, both agencies have worked cooperatively to deliver these projects and have memorialized the roles and responsibilities in project specific cooperative agreements. The proposed Master Dual Jurisdiction Cooperative Agreement will establish the terms for future joint projects and provide the boilerplate Project Specific Supplement Agreement to simplify the routine administrative effort on future projects. The proposed resolution also delegates the approval authority to the Public Works Director, or his designee, for the execution of the individual Project Specific Supplement Agreements for projects that have previously been approved and funded by the City Council. BACKGROUND The City of Fresno and the County of Fresno often work cooperatively to execute road improvement projects that overlap the jurisdictional boundaries, as to which the City and County share jurisdictional responsibility. These dual jurisdiction construction projects include improvement, repair or maintenance of roads and associated traffic signals, bridges and facilities. Primary examples include street overlays along boundary streets where each agency is responsible for roughly half of the road or a traffic signal installation at an intersection that falls on the jurisdictional boundary. Historically, each of these joint projects have required a cooperative agreement to define the roles and responsibilities of each agency with Council and Board action by both agencies. The routine administrative effort to draft these agreements, even with mostly redundant terms set forth in each agreement, is inefficient and often limits the agency's ability to expedite projects when needed. The proposed Master Dual Jurisdiction Cooperative agreement defines the terms and conditions for future joint projects and establishes a streamlined Project Specific Supplement Agreement to improve the efficiency and collaboration effort for both agencies. The Project Specific Supplement Agreement will define the lead agency and participating agency, the jurisdictional responsibility, the cost share breakdown and any special terms as needed for the specific projects. The proposed Resolution authorizes the Public Works Director, or his Designee, to execute Project Specific Supplement Agreements pursuant to the Dual Master Jurisdiction Cooperative Agreement for individual projects previously approved and funded by the City Council, either through the adopted fiscal budget or by separate prior City Council approval. The City Attorney's Office has reviewed the Master Dual Jurisdiction Cooperative Agreement, the Project Specific Supplement Agreement boilerplate and the Resolution and has approved all documents as to form. ENVIRONMENTAL FINDINGS This item is not a project as defined by the California Environmental Quality Act Guidelines. LOCAL PREFERENCE Local preference was not considered because this agreement does not include a bid or award of a construction or services contract. FISCAL IMPACT There is no fiscal impact to the City associated with the recommended actions. The projects which would be subject to the terms of the agreements within the recommended actions would be subject to Council approval for project budget appropriations. Attachments: Master Dual Jurisdiction Cooperative Agreement Resolution