REPORT TO THE CITY COUNCIL October 30, 2014 FROM: JERRY DYER, Chief of Police Police Department BY: RICHARD TUCKER, Acting Lieutenant Traffic and Special Services Bureau SUBJECT ..Title Award a service contract in the amount of $77,546.90 to Shier Aviation Corporation DBA Corporate Helicopters, of San Diego, CA, for the mandated 12 year inspection of a Fresno Police Department EC-120B Airbus Helicopter ..Body RECOMMENDATION It is recommended that the Council award a service contract in the amount of $77,546.90 to Shier Aviation, dba Corporate Helicopters (San Diego, CA) to complete a manufacturer-mandated 12-year inspection of a Fresno Police Department Airbus EC-120 Helicopter. EXECUTIVE SUMMARY The first of two Fresno Police Department EC-120 helicopters are due for a mandated 12-year inspection in November 2014. After issuing a Request for Proposal (RFP) for the mandated 12-year inspection, Shier Aviation, dba Corporate Helicopters was determined to be lowest responsive and responsible bidder. Staff recommends that Council award a service contract to Shier Aviation, dba Corporate Helicopters and that Council authorize the Chief of Police or designee to sign the contract on behalf of the City. BACKGROUND The Fresno Police Department's "Skywatch" Air Support Unit currently operates two helicopters, a 2003 Airbus EC-120 (certificated in 2002) and a 2005 Airbus EC-120 (certificated in 2004). Airbus (formerly known as American Eurocopter) mandates a 12-year (144-month) inspection be done on all helicopters it manufactures. This inspection must be started by November 2014. This inspection requires the removal of all systems (engine, transmission and fuel tanks) and a complete tear-down of the airframe in order to be able to detect any irregularities not seen during regular inspections. It is estimated the inspection will take three months to complete. A Notice Inviting Bids was posted on the City's website and the project was advertised on September 10, 2014. Four (4) sealed bids were received by the Purchasing Division and were opened on September 23, 2014, Shier Aviation, dba Corporate Helicopters, was determined to be the lowest responsible bidder. The total bid proposal prices ranged from $77,546.90 to $384,638.14. ENVIRONMENTAL FINDINGS Pursuant to the provisions of California Environmental Quality Act (CEQA) Guidelines Section 15378, this agreement is not a project for the purposes of CEQA. LOCAL PREFERENCE Local preference did not affect the award of this requirements contract since none of the proposers qualify for the local business preference according to the Fresno Municipal Code Section 4-108(a). FISCAL IMPACT This project will be paid with grant funding from the Department's FY 15 budget. The project will have no impact on the General Fund. Attachment: Bid Evaluation