REPORT TO THE CITY COUNCIL July 16, 2015 FROM: SCOTT L. MOZIER, PE, Director Public Works Department THROUGH: ANDREW J. BENELLI, PE, City Engineer/Assistant Director Public Works Department, Traffic and Engineering Services Division BY: DAVID A. CISNEROS, Manager, Special Projects Public Works Department, Capital Management Division SUBJECT ..Title Actions related to a Facility Relocation Cooperative Agreement with the California High-Speed Rail Authority (Council Districts No. 1, 2 & 3) ..Body RECOMMENDATION It is recommended that the Council take the following action: 1. Approve the attached Facility Relocation Cooperative Agreement with the California High-Speed Rail Authority in substantially the form presented and 2. Authorize the Public Works Director or his designee to sign the Agreement on behalf of the City. EXECUTIVE SUMMARY The Public Works Department and the City Attorney's Office have worked together to prepare and negotiate a Facility Relocation Cooperative Agreement with the California High-Speed Rail Authority (CHSRA). The City staff and the CHSRA staff and have mutually agreed to the terms and conditions for the relocation of City facilities along the high-speed rail corridor within the City's Sphere of Influence, generally from the San Joaquin River south to American Avenue. BACKGROUND On May 3, 2012, the Council approved a Memorandum of Understanding with the CHSRA to develop a series of Cooperative Agreements between the CHSRA and the City of Fresno. The first of those agreements was approved by the Council August 21, 2014 which consisted of a Utility Relocation Cooperative Agreement. Immediately following Council approval, staff began negotiating specific terms and conditions for a second cooperative agreement to address facility relocation concerns. That agreement is now ready for the Council to consider approving. Facility, as defined in the agreement, relates to City facilities such as road, street, bridge or grade separation, including traffic signals, street lights, curbs, gutters, sidewalks, and railroad crossing equipment associated with roads, streets, bridges and /or grade separations, as well as any electrical conduits and feeds providing service to such facilities. The Agreement requires the CHSRA contractor to relocate all facilities that conflict with the construction of the rail corridor so that services provided by the affected facilities are not interrupted. All relocation work must comply with the City's Construction Standard's and Specifications and will be performed at CHSRA's cost. The City Attorney has reviewed the agreement and has approved it as to form. ENVIRONMENTAL FINDINGS CHSRA has completed the required Environmental Impact Studies for the high-speed rail corridor through Fresno. LOCAL PREFERENCE Not applicable because this is not a competitive bid award. FISCAL IMPACT There will be no impact to the General Fund or any City operating funds associated with the recommended action. All City costs for services provided under the existing agreements, including this agreement, will be paid for by the CHSRA project funding. Attachment: Facility Relocation Cooperative Agreement