REPORT TO THE CITY COUNCIL FROM: JOE VARGAS, Director Department of Transportation BY: BRIAN BARR, Assistant Director Department of Transportation SUBJECT ..Title Approve the award of a cooperative purchase agreement to Altec Industries, Inc. of Birmingham, Alabama, for the purchase of two Altec bucket trucks in the amount of $353,982 procured by means of a cooperative purchase agreement with Sourcewell, for the Department of Public Works ..Body RECOMMENDATION Staff recommends Council approve the award of a cooperative purchase agreement to Altec Industries, Inc. of Birmingham, Alabama, for the purchase of two Altec bucket trucks in the amount of $353,982. EXECUTIVE SUMMARY The Department of Public Works, Street Maintenance Division seeks to purchase two Altec bucket trucks to maintain lighting infrastructure. The new units will be purchased as replacements through a competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA). BACKGROUND The Department of Public Works, Street Maintenance Division is responsible for maintaining 1,740 miles of City streets and boulevards. The traffic signal and street light team maintains 600 signalized intersections, 45,000 streetlights, and responds 24 hours a day to electrical outages and damaged equipment. To accomplish this mission, the Street Maintenance Division operates 14 bucket trucks with a crew of 16 personnel. Currently, the streets maintenance division operates nine Altec AT40G models representing 64% of the total bucket truck fleet. This model has become the city's standard bucket truck as it is cost effective, reliable, and offers a 45-foot working height which is capable of meeting the need for most jobs. The new units will be built to a similar specification, updated to the latest technology to increase safety, efficiency, and comply with the applicable emissions standard for this type of equipment. The bucket truck class of equipment is on a ten year or 100,000 mile replacement schedule which has been established by the Municipal Fleet Division as the optimum replacement time. The units identified for replacement are 16 years old and have well exceeded their useful life. The Municipal Fleet Division recommends replacement based on the age and condition of the units. The equipment will be purchased through a competitively solicited cooperative procurement process administered by Sourcewell, formerly the National Joint Powers Alliance (NJPA). The purchase price for the Altec bucket trucks is $176,991 each. This price includes the Sourcewell, cooperative purchasing discount applied to City purchases, as well as local sales tax at 8.35 percent. The Purchasing Division has approved this contract and recommends Council to approve. The City Attorney has reviewed and approved to form. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a "project" as defined by CEQA. LOCAL PREFERENCE Local preference was not implemented, the City is using a cooperative purchase agreement to purchase these items. FISCAL IMPACT No general funds will be used to purchase these items. The funding to cover the purchase cost of the Altec bucket trucks has been included in the FY2022 adopted budget under the operations of the Department of Public Works, Street Maintenance Division. The source of funding for this project is Proposition 111 Gas Tax fund. Attachments: Acceptance & Award Altec 5th Yr. Extension Altec Contract Combined Ads Evaluation Proposal Opening Record RFP