REPORT TO THE CITY COUNCIL FROM: SCOTT L. MOZIER, PE, Director Public Works Department AARON AGUIRRE, Director Parks, After School, Recreation, and Community Services Department BY: RANDALL W. MORRISON, PE, Assistant Director Public Works Department, Engineering Division ARMANDO CERVANTES, Engineer I Public Works Department, Site Development Project Management Section SUBJECT ..Title Approve an agreement for professional engineering services with O'Dell Engineering, Inc. for $93,900, with a $22,000 contingency, for design and construction support services for the Milburn Overlook Redesign and Construction Project (Council District 2) ..Body RECOMMENDATION Staff recommends City Council approve of a consultant services agreement with O'Dell Engineering, Inc., in the amount of $93,900, with a $22,000 contingency, for the design and preparation of construction documents for the Milburn Overlook Redesign and Construction Project and authorize the Public Works Director or designee to execute the agreement on behalf of the City of Fresno. EXECUTIVE SUMMARY The City of Fresno Parks, After School, Recreation and Community Services Department (PARCS) proposes the reconstruction of the existing Milburn Overlook located on the northeast corner of Milburn Avenue and Alluvial Avenue. The project will include a community engagement process to scope the project and guide the development of a new site plan. Potential amenities may include new lighting, hardscape, landscaping, and site furnishings to provide improved public access to this unique vista in a safe, accessible, and secure setting. The contract for professional engineering design services will be funded with Measure P allocations budgeted for this project. Council approval of the consultant agreement is recommended in order to facilitate development of plans, cost estimates, and general construction contract documents necessary to complete the project. BACKGROUND The City adopted the Clean and Safe Neighborhood Parks Transactions and Use Tax (Measure P) which included funds for the planning, designing, engineering, and permitting activities for improving and maintaining safe, clean neighborhood parks and playgrounds. The City of Fresno PARCS Department is aiming to fulfill the goals of Measure P through the improvements mentioned above for the existing Milburn Overlook located on the northeast corner of Milburn Avenue and Alluvial Avenue. The site serves as an access point to appreciate the natural waterways of the San Joaquin River and has experienced underutilization due to the lack of amenities. The redesign of this space will provide for a safer and more attractive place of leisure, including improvements such as enhanced lighting, an accessible path of travel and seating, binoculars to view the riverbank scenery via the overlook, and landscaping features complementary of the natural terrain. In accordance with AO 6-19, staff sent out a request for Statements of Qualifications (SOQs) in December 29, 2022 via Planet Bids, email, and published in The Business Journal. Three (3) Statements of Qualifications were received, and the consultant interviews were not conducted per section "V. Schedule," of the advertised Request for Qualifications (RFQs). O'Dell Engineering, Inc., was determined to be the most qualified and responsive firm based on the SOQs received. Staff negotiated a fee of $93,900, with a $22,000 contingency, for the preparation of plans, specifications, cost estimates, bidding support services, and construction support services for this project. Staff recommends approval of the proposed agreement with O'Dell Engineering, Inc., in the amount of $93,900, with a $22,000 contingency, for the design and preparation of construction documents for the Milburn Overlook and Redesign Project within the City of Fresno and authorizes the Public Works Director or designee to execute the Agreement on behalf of the City. The City Attorney's Office has reviewed and approved the proposed agreement as to form. ENVIRONMENTAL FINDINGS Design of plans and cost estimates are not a "project" pursuant to California Environmental Quality Act (CEQA) Guidelines � 15378. LOCAL PREFERENCE O'Dell Engineering, Inc., is a local business, as defined by the Fresno Municipal Code. FISCAL IMPACT The proposed project is in Council District 2. The project is funded through $315,900 in Measure P appropriations and will not have an impact on the General Fund. Attachment(s): Consultant Agreement Vicinity Map Location Map