REPORT TO THE CITY COUNCIL FROM: SCOTT L. MOZIER, PE, Director Public Works Department BY: JILL M. GORMLEY, TE, Assistant Director Public Works Department, Traffic & Engineering Services Division FABIOLA LOPEZ, Projects Administrator Public Works Department, Traffic & Engineering Services Division SUBJECT ..Title Approve the First Amendment to extend the term of the Master Dual Jurisdiction Cooperative Agreement between the County of Fresno and City of Fresno for the improvement, repair, or maintenance of roads and associated traffic signals, bridges, and facilities for 5 years to December 31, 2029. (Citywide) ..Body RECOMMENDATION Staff recommend that the City Council approve a 5-year time extension to the Master Dual Jurisdiction Cooperative Agreement between the County of Fresno and the City of Fresno. EXECUTIVE SUMMARY It is common practice for the City of Fresno and the County of Fresno to execute joint construction projects to improve, repair or maintain street improvements that fall within both jurisdictions. Historically, both agencies have worked cooperatively to deliver these projects and have memorialized the roles and responsibilities in project specific cooperative agreements. On July 25, 2019, the City Council approved the Master Dual Jurisdiction Cooperative Agreement which established the terms for future joint projects and provided the boilerplate Project Specific Supplement (PSS) Agreement to simplify the routine administrative effort on future projects. The establishment of the PSS agreement proved to be effective, enabling both agencies to expedite project implementation and streamlined project delivery. Both agencies desire to extend the existing master agreement for a 5-year period from December 31, 2024 to December 31, 2029. The City Council approved resolution delegates the approval authority to the Public Works Director, or their Designee, the execution of the individual Project Specific Supplement Agreements for projects that have previously been approved and appropriated funding by the City Council. BACKGROUND The City of Fresno and the County of Fresno often work cooperatively to execute road improvement projects that overlap the jurisdictional boundaries, as to which the City and County share jurisdictional responsibility. These dual jurisdiction construction projects include improvement, repair or maintenance of roads and associated traffic signals, bridges and facilities. Primary examples include street overlays along boundary streets where each agency is responsible for roughly half of the road or a traffic signal installation at an intersection that falls on the jurisdictional boundary. Historically, each of these joint projects have required a cooperative agreement to define the roles and responsibilities of each agency with Council and Board action by both agencies. The routine administrative effort to draft these agreements, even with mostly redundant terms set forth in each agreement, is inefficient and often limits the agency's ability to expedite projects when needed. On July 25, 2019, the City Council approved the Master Dual Jurisdiction Cooperative Agreement which established the terms for future joint projects and provided the boilerplate Project Specific Supplement (PSS) Agreement to simplify the routine administrative effort on future projects. The establishment of the PSS agreement proved to be effective, enabling both agencies to expedite project implementation and streamline project delivery. The Council-approved Resolution authorizes the Public Works Director, or his Designee, the execution of the individual Project Specific Supplement Agreements pursuant to the Dual Master Jurisdiction Cooperative Agreement for individual projects previously approved and funded by the City Council, either through the adopted fiscal budget or by separate prior City Council approval. The City Attorney's Office has reviewed the Master Dual Jurisdiction Cooperative Agreement 5-year time extension and has approved all documents as to form. ENVIRONMENTAL FINDINGS This item is not a project as defined by the California Environmental Quality Act Guidelines. LOCAL PREFERENCE Local preference was not considered because this agreement does not include a bid or award of a construction or services contract. FISCAL IMPACT There is no fiscal impact to the City associated with the recommended actions. The projects which would be subject to the terms of the agreements within the recommended actions would be subject to Council approval for project budget appropriations. Attachments: Amendment No. 1 Master Dual Jurisdiction Cooperative Agreement Council Approved Resolution