REPORT TO THE CITY COUNCIL FROM: BRYON HORN, Chief Information Office Information Services Department BY: FRANK VAWTER, Assistant Director Information Services Department SUBJECT ..Title Approve the purchase of laptops, desktops, tablets, servers and storage including related peripherals and services from Dell Technologies (Dell) in an amount not to exceed $4,000,000, utilizing Minnesota NASPO ValuePoint Master Agreement Number 23026, California Participating Addendum Number 7-23-70-55-01. ..Body RECOMMENDATION Staff recommends that City Council approve the purchase of laptops, desktops, tablets, servers and storage including related peripherals and services from Dell Technologies (Dell) in an amount not to exceed $4,000,000 utilizing Minnesota NASPO ValuePoint Master Agreement Number 23026, California Participating Addendum Number 7-23-70-55-01. EXECUTIVE SUMMARY This contract will enable the procurement of computer and networking hardware from Dell as part of the Information Service Department's (ISD)'s normal business practices, which includes the Computer Replacement Plan as well as purchases by city departments. Funding is available in ISD's Fiscal Year 25 appropriations. Pricing is based on Minnesota NASPO ValuePoint Master Agreement Number 23026, California Participating Addendum Number 7-23-70-55-01. BACKGROUND In past years, budget constraints have resulted in continued use of outdated equipment which, in turn, has increased our cyber security risk. The Information Services Department (ISD) believes that computer replacements should not be considered one-time costs but rather an ongoing expense of running the City. As such, the City's computer replacement plan was reinstated in Fiscal Year 23. This created predictable replacement cycles and has kept the City's business operations running effectively, allowing departments to easily plan for computer replacement costs, while also enabling ISD to manage these replacements in a secure, methodical, and cost-effective way. Each computer is replaced on a 5-year cycle. In addition, every year departments purchase computer equipment through ISD based upon business needs. These purchases are identified and budgeted through our normal budget process creating the necessary appropriations in ISD's budget. This item will cover both types of purchases utilizing a cooperative purchase agreement which is allowed by the City's purchasing policies. ENVIRONMENTAL FINDINGS The approval of this agreement is not a project for the purposes of the California Environmental Quality Act. LOCAL PREFERENCE Local preference was not implemented because items are being procured utilizing the Minnesota NASPO ValuePoint Master Agreement Number 23026, California Participating Addendum Number 7-23-70-55-01. FISCAL IMPACT Funding is available in the Information Services Department's (ISD) Fiscal Year 25 appropriations. Attachments: Dell NASPO Agreement Dell CA Addendum 7-23-70-55-01