REPORT TO THE CITY COUNCIL October 26, 2017 FROM: THOMAS C. ESQUEDA, Director Department of Public Utilities THROUGH: MICHAEL CARBAJAL, Planning Manager Department of Public Utilities - Utilities Planning & Engineering BY: ANITA LUERA, Senior Engineering Technician Department of Public Utilities - Utilities Planning & Engineering SUBJECT ..Title Actions pertaining to the installation of an Intelligent Transportation System fiber optic line located within the right-of-way on Clovis Avenue between Olive Avenue and Lamona Avenue (Bid File 3559) (Council District 4): 1. Adopt a finding of Class 1 Categorical Exemption set forth in the California Environmental Quality Act Guidelines, Section 15301; 2. ***RESOLUTION - 30th amendment to the Annual Appropriation Resolution (AAR) No. 2017-165 to appropriate $167,800 to fund the installation of an Intelligent Transportation System fiber optic line located within the right-of-way on Clovis Avenue between Olive Avenue and Lamona Avenue (Requires 5 affirmative votes) (Subject to Mayor's veto); 3. Award a Construction Contract to Cable Links Construction Group, Inc., in the amount of $152,583.40 to install an Intelligent Transportation System fiber optic line; 4. Authorize the Director of Public Utilities, or designee, to execute all documents on behalf of the City of Fresno. ..Body RECOMMENDATIONS Staff recommends that City Council adopt a finding of Class 1 Categorical Exemption set forth in the California Environmental Quality Act Guidelines (CEQA), Section 15301; adopt the 30th Amendment to the Annual Appropriation Resolution (AAR) No. 2017-165 to appropriate $167,800 to fund the installation of an Intelligent Transportation System fiber optic line located within the right-of-way on Clovis Avenue between Olive Avenue and Lamona Avenue; award a Construction Contract to Cable Links Construction Group, Inc., in the amount of $152,583.40 to install an Intelligent Transportation System (ITS) fiber optic line within the right-of-way on Clovis Avenue between Olive Avenue and Lamona Avenue; and authorize the Director of Public Utilities, or designee, to execute all documents on behalf of the City of Fresno. EXECUTIVE SUMMARY The Department of Public Utilities, Water Division, solicited contractor services to install an ITS fiber optic line located within the right-of-way on Clovis Avenue between Olive Avenue and Lamona Avenue. Cable Links Construction Group, Inc., was found to be the lowest responsive and responsible bidder with a bid in the amount of $152,583.40. These repairs are necessary to restore ITS communications impacted by the installation of the City of Fresno's Phase 2 Regional Transmission Main (RTM) as part of the Recharge Fresno Project. BACKGROUND The Department of Public Utilities, Water Division, is currently installing the City of Fresno's Phase 2 RTMs as part of the Recharge Fresno Project, and solicited contractor services to restore an ITS fiber optic line impacted by the project. The ITS fiber optic line repair is located within the right-of-way at Clovis Avenue between Olive Avenue and Lamona Avenue. The repairs are necessary to restore ITS communications that were lost after the existing ITS fiber optic line was damaged during construction activities related to installation of the RTM. ITS fiber optic lines synchronize traffic signals along City streets and also are a major transporter of information to emergency responders. Contractor services were solicited through the City of Fresno bidding process. A notice inviting bids was published in the Business Journal and posted on the City of Fresno website on August 24, 2017. Project plans and specifications were distributed to four prospective bidders. Two sealed bid proposals were received and unsealed in a public opening on September 19, 2017. Cable Links Construction Group, Inc. submitted a bid price in the amount of $152,583.40 and is the lowest responsive and responsible bidder. The Staff Determination of Award was posted on the City of Fresno website on October 9, 2017. The price submitted is 7.17% above the Engineer's Estimate of $142,370. ENVIRONMENTAL FINDINGS Staff has performed a preliminary environmental assessment of this project and has determined that it falls within the Class 1 Categorical Exemption set forth in CEQA Guidelines, Section 15301(b), as this contract is for the repair of an existing ITS fiber optic line and will not result in the expansion of the existing system. Furthermore, none of the exceptions to the Categorical Exemptions set forth in the CEQA Guidelines, Section 15300.2 apply to this project. LOCAL PREFERENCE The lowest responsive and responsible bidder is a local business as defined in the Fresno Municipal Code Section 4-108(b). FISCAL IMPACT The project, which is located within Council District 4, will not impact the General Fund. Funds are available from retained earnings in the Water Enterprise Fund (40101). The approval of an amendment to the AAR is necessary to appropriate additional funds to award the contract for the installation of the ITS fiber optic line within the right-of-way on Clovis Avenue between Olive Avenue and Lamona Avenue. The RTM Project is primarily funded through a low-interest loan from the Drinking Water State Revolving Fund. This expenditure has been determined to not be eligible for loan reimbursement, so Water Enterprise funding will be appropriated. Attachments: Categorical Exemption 30th Amendment to the Annual Appropriation Resolution No. 2017-165 Evaluation of Bid Proposals & Fiscal Impact Statement Sample Contract