REPORT TO THE CITY COUNCIL June 21, 2018 FROM: SCOTT L. MOZIER, PE, Director Public Works Department BY: RANDALL W. MORRISON, PE, Assistant Director Public Works Department, Engineering Division M. SCOTT TYLER, PE, Capital Projects Manager Public Works Department, Project Management Section TIM GROH, Supervising Engineering Technician Public Works Department, Project Management Section SUBJECT ..Title Approve an agreement for Professional Engineering Services with Peters Engineering Group for $80,295 plus a $15,000 contingency for design and construction support services for the Jensen Avenue Pavement Rehabilitation Project from Cornelia Avenue to Chateau Fresno Avenue. (Council District 3 and County of Fresno) ..Body RECOMMENDATION Staff recommends approval of an agreement for Professional Engineering Services with Peters Engineering Group for $80,295 plus a $15,000 contingency for the design and construction support phases of the Jensen Avenue Pavement Rehabilitation Project from Cornelia Avenue to Chateau Fresno Avenue; and to authorize the Public Works Director or designee to sign the agreement on the City's behalf. EXECUTIVE SUMMARY Jensen Avenue from Cornelia Avenue to Chateau Fresno Avenue is in poor condition and in significant need of pavement rehabilitation work to extend the life of the roadway. The City applied for and received a Federal grant from the Regional Surface Transportation Program (RSTP) to design and construct the City's jurisdictional portion of the project. The City will be the lead agency for this joint project, while the County of Fresno will provide funding towards the project for the portion of the road segment within the County's jurisdiction. The subject consultant agreement will facilitate the design and construction support services necessary to complete the project. BACKGROUND The City of Fresno Public Works Department has identified a need for street surface restoration along Jensen Avenue between Cornelia and Chateau Fresno. In December 2015, the City of Fresno applied for RSTP funds for the design and construction phases of the asphalt restoration project, consistent with a Council resolution authorizing the grant application. Approximately 3.0 miles of Jensen Avenue is in need of surface restoration. Portions of the project area lie in the jurisdiction of the County of Fresno and the County has agreed to cover their share of the costs on the project. In accordance with Administrative Order (A.O.) 6-19, staff sent out requests for Statements of Qualifications (SOQ's) in October of 2016 via U.S. Mail and published on the City's website. There were six SOQ's received and staff interviewed the five most qualified respondents. Peters Engineering Group was selected as the most qualified consultant and then submitted an acceptable scope and fee proposal for the project. Staff is recommending the approval of the agreement with Peters Engineering Group of Clovis, California for $80,295 plus a $15,000 contingency for the design of plans, cost estimates and general construction documents for the Jensen Ave Pavement Rehabilitation Project; and authorize the Public Works Director or designee to sign and execute the contract on behalf of the City of Fresno. The consultant agreement has been approved as to form by the City Attorney's Office. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act (CEQA) guidelines, this item is not a project for the purposes of CEQA. LOCAL PREFERENCE Local preference was not implemented because of conditions of the Federal RSTP Grant. FISCAL IMPACT The project will not impact the General Fund. The City's portion of the project costs are fully funded by Federal RSTP grant funds and Proposition 111 Special Gas Tax revenues. The County of Fresno will fund their portion of the remaining project costs. The necessary appropriations for this contract and other indirect project costs are included in the adopted City budget for the current fiscal year. Attachments: Standard Agreement Jensen Ave Restoration Vicinity Map