REPORT TO THE CITY COUNCIL January 17, 2019 FROM: SCOTT L. MOZIER, PE, Director Public Works Department BY: ROBERT N. ANDERSEN, PE, Assistant Director Public Works Department, Facilities Management Division DEBBIE BERNARD, Supervising Engineering Technician Public Works Department, Facilities Management Division SUBJECT ..Title Actions pertaining to the Installation of Field Lighting at Cary Park located at 4750 N. Fresno Street south of Shaw Avenue - Project Bid File No. 3603 (Council District 4) 1. Adopt a finding of Categorical Exemption pursuant to Class 1 Section 15301(c) (existing facilities) of the California Environmental Quality Act (CEQA) Guidelines for the Installation of Field Lighting at Cary Park 2. Award a construction contract to Cable Links Construction of Fresno, California, in the amount of $764,487 for the Installation of Field Lighting at Cary Park ..Body RECOMMENDATIONS Staff recommends that the City Council adopt a finding of Class 1 Categorical Exemption, pursuant to Section 15301(c) of the CEQA Guidelines and award a construction contract in the amount of $764,487 to Cable Links Construction of Fresno, California, as the lowest responsive and responsible bidder for the installation of field lighting at Cary Park located at 4750 N. Fresno Street and authorize the Public Works Director or designee to sign the contract on the City's behalf. EXECUTIVE SUMMARY The existing baseball fields and softball field at Cary Park currently do not have field lighting to enable night time games. The proposed project will expand the existing electrical panel and install field lighting for two (2) baseball fields and one (1) softball field at Cary Park. BACKGROUND Cary Park, located at 4750 N. Fresno Street, serves a large population base in North Central Fresno. Currently, the Park has baseball fields, a softball field, lighted skating area and lighted tennis courts. The baseball and softball fields are not lighted and therefore are only available for use in the daytime hours. Staff recommends that the City install field lighting for two (2) baseball fields and one (1) softball field at Cary Park, consistent with the project scope from the adopted City budget. Public Works Facilities staff had plans and specifications prepared and put the project out for a competitive bid. A Notice Inviting Bids (NIB) was posted on the City's website on October 19, 2018, advertised in the Business Journal and was faxed to eleven (11) building exchanges. Plans and Specifications were distributed to eleven (11) prospective bidders. The Bids were opened on November 20, 2018, and the City received six (6) sealed bids. The bids ranged from $764,487 to $948,500 for the Base Bid and Add Alternate 1. Cable Links Construction of Fresno was deemed the lowest responsive and responsible bidder. The bids will expire 64 days after the bid opening on January 23, 2019. Staff recommends that the Council award a construction contract in the amount of $764,487 to Cable Links Construction of Fresno, CA and authorize the Public Works Director or designee to sign the contract on the City's behalf. ENVIRONMENTAL FINDINGS Staff has performed a preliminary environmental assessment of this project and has determined that it falls within the Class 1 Categorical Exemption set forth in CEQA Guidelines, section 15301(c) as this contract is for the installation of field lighting at existing baseball and softball fields at Cary Park, which will not result in the expansion of capacity of the Park. Furthermore, none of the exceptions to Categorical Exemptions set forth in the CEQA Guidelines, section 15300.2 apply to this project. Staff recommends that the Council, based upon its own independent judgment, adopt a finding of Categorical Exemption per Staff determination for the Cary Park Field Lighting project. LOCAL PREFERENCE Local preference was not implemented because the lowest responsive and responsible bidder is a local business. FISCAL IMPACT The project will utilize $400,000 in Community Development Block Grant (CDBG) Funds, $265,000 in Citywide Park Facilities Impact Fees and $193,400 in General Fund dollars. Attachments: Bid Evaluation Standard Contract