REPORT TO THE CITY COUNCIL January 17, 2019 FROM: GREGORY A. BARFIELD, Interim Director Department of Transportation BY: BRIAN BARR, Assistant Director Department of Transportation TIM OLDAY, Fleet Manager Department of Transportation/Public Safety Fleet Division SUBJECT ..Title Approve a purchase contract to Swanson Fahrney Ford for the purchase of 15 new Ford F-150 XLT super crew cab pickups in the amount of $434,318.64 ..Body RECOMMENDATION Staff recommends Council approve the award of a purchase contract to Swanson Fahrney Ford for the purchase of 15 new Ford F-150 XLT super crew cab pickups in the amount of $434,318.64. EXECUTIVE SUMMARY The Department of Transportation, Public Safety Fleet Division would like to purchase 15 new Ford F-150 pickups to provide to the Police Department for daily law enforcement operations. The pickups will be new additions to the Police Department fleet. BACKGROUND With an emphasis on community partnerships, the Police Department is responsible for daily policing operations within the city of Fresno. The overall goal of the Police Department is to maintain the highest level of service while keeping communities safe. Maintaining vehicles in a good state of repair is critical to this mission, as vehicles are used to transport officers and others throughout the city. The growth of the Police Department necessitates the mobilization of additional officers. The Public Safety Fleet Division is responsible for the procurement, maintenance, and disposal of vehicles operated by the Police Department. The 15 pickups will be used for police operations throughout the city of Fresno. The selected F-150 XLT super crew cab pickups will provide the assigned officers with sufficient workspace and storage for sensitive police equipment. Competitive bids were solicited for the 15 F-150 pickups on October 10, 2018. Nine specifications were distributed to prospective bidders. The public bid opening took place on October 30, 2018, resulting in one bid received by Swanson Fahrney Ford and was determined to be the lowest responsive and responsible bidder. ENVIRONMENTAL FINDING By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a "project," as defined by CEQA. LOCAL PREFERENCE Local preference was not implemented; the lowest responsive and responsible bidder is a local business. FISCAL IMPACT The City of Fresno has completed a Master Equipment Lease Purchase Agreement (MELPA) that will be used to finance these 15 F-150 pickups. The MELPA allows the City to expedite financing of certain equipment that is approved for purchase and financing where competitive procurement, budgeting, and appropriation requirements are completed. The appropriations for FY19 lease payments on this equipment have been approved in the FY19 budget. Attachment: Bid Evaluation