REPORT TO THE CITY COUNCIL August 27, 2015 FROM: THOMAS C. ESQUEDA, Director Department of Public Utilities THROUGH: STEPHEN A. HOGG, Assistant Director Department of Public Utilities - Wastewater Management Division BY: KEVIN L. NORGAARD, PE, Supervising Professional Engineer Department of Public Utilities - Wastewater Management Division SUBJECT ..Title Actions pertaining to the design of the sewer rehabilitation/replacement in North Central Downtown (Council District 3) 1. Approve a consultant agreement in the amount of $75,100 with Blair, Church & Flynn Consulting Engineers 2. Authorize Director of Public Utilities or designee to sign on behalf of the City ..Body RECOMMENDATION Staff recommends that City Council approves a consultant agreement with Blair, Church & Flynn Consulting Engineers, in the amount of $75,100 for professional engineering services to rehabilitate and replace sewer pipes in North Central Downtown and authorize the Director of Public Utilities, or his designee, to sign the agreement on behalf of the City. EXECUTIVE SUMMARY The Department of Public Utilities Wastewater Management Division is seeking to award a consultant services agreement to Blair, Church & Flynn Consulting Engineers for the design of replacement and rehabilitation of sewers in North Central Downtown. The area currently has old sewer lines, some dating back to 1897. Sewer rehabilitation/replacement is proposed where necessary to remedy structural deficiencies. Staff is seeking to award a design contract in the amount of $75,100 to Blair, Church & Flynn Consulting Engineers. BACKGROUND In conjunction with the Downtown Revitalization Planning, the Collection System Maintenance work group performed an inspection of the Downtown sewer systems. The goals of these inspections were to evaluate the structural and capacity handling condition of all the downtown sewer pipes. The investigation was done using Closed Circuit Television (CCTV). Through this investigation some pipes were found to have structural deficiencies such as cracks and voids and some were found to be past the design useful life and undersized per the City Standard design requirements. These identified areas must be rehabilitated or removed and replaced. A Request For Qualifications (RFQ) was circulated and posted on June 3, 2015. The department received five responses. Blair, Church & Flynn Consulting Engineers was selected as the most qualified and best value to the City, and was asked to submit a level of effort and scope. Staff negotiated a professional services total fee of $75,100 for Professional Engineering Services. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378 the award of the contract does not qualify as a "project" for the purpose of CEQA. LOCAL PREFERENCE The local preference was implemented, Blair, Church & Flynn Consulting Engineers is a local business. FISCAL IMPACT This project is identified in the five-year Capital Improvement Plan. Funds in the amount of $900,000 for the project are budgeted in the FY16 Sewer Enterprise Fund No. 40501. The project is located in Council District 3, and it has no financial impact on the General Fund. Attachments: Consultant Contract Vicinity Map