REPORT TO THE CITY COUNCIL March 19, 2020 FROM: GREGORY A. BARFIELD, Director Department of Transportation BY: BRIAN BARR, Assistant Director Department of Transportation TIM OLDAY, Fleet Manager Department of Transportation/Public Safety Fleet Division SUBJECT ..Title Approve the award of a cooperative purchase contract to Stommel Inc., dba Lehr Automotive, a Sacramento California-based company, for the purchase of 30 sets of police vehicle hardware in the amount of $505,792.29 ..Body RECOMMENDATION Staff recommends Council approve the award of a cooperative purchase contract to Stommel Inc., dba Lehr Automotive, a Sacramento California-based company, for the purchase of thirty sets of police vehicle hardware in the amount of $505,792.29. EXECUTIVE SUMMARY The Department of Transportation, Public Safety Division is replacing 30 police patrol SUVs that have reached the end of their useful life. The Public Safety Fleet Division is requesting approval to purchase this hardware via a cooperative purchase agreement awarded by Placer County Sherriff, to Stommel Inc., dba Lehr Automotive for the associated police safety equipment required to build the vehicle into a fully functioning patrol unit. BACKGROUND The Public Safety Fleet Division needs 30 hardware packages to up-fit the police patrol SUVs for the Police Department. The hardware packages consist of a rear seat, prisoner partition, window barriers, communication consoles, emergency lighting, and all other equipment necessary to carry out law enforcement duties. The 30 sets of hardware will be used to complete replacement patrol vehicles. This hardware is standard equipment for patrol vehicles. The Public Safety Fleet Division is requesting approval of a cooperative purchase agreement based on a competitive bid awarded from the County of Placer emergency vehicle supplies and installation services contract. The County of Placer contract was approved on September 24, 2019, for a period of one year. The Purchasing Division has approved the cooperative purchase agreement and recommends Council approval. City Attorney's Office has reviewed and approved to form. ENVIRONMENTAL FINDING By the definition provided in the California Environmental Quality Act Guidelines Section 15378, the award of this contract does not qualify as a project. LOCAL PREFERENCE Local preference is not applicable. The City is not issuing a request for quote for this corporative purchase agreement. FISCAL IMPACT The City of Fresno has completed a Master Equipment Lease Purchase Agreement (MELPA) that will be used to finance these hardware packages for the police patrol SUVs. The MELPA allows the City to expedite financing of equipment that is approved for purchase and financing where competitive procurement, budgeting, and appropriation requirements are completed. The appropriations for FY20 lease payments on this equipment have been approved in the FY20 budget. Attachment: Supplier Contract