REPORT TO THE CITY COUNCIL FROM: BRIAN BARR, Director General Services Department BY: CLIFF TRAUGH, Administrative Manager General Services Department SUBJECT ..Title Award a purchase contract to Toyota of Selma, CA, for the purchase of 11 Toyota Prius in the amount of $330,815.38 to be utilized by the City Attorney's Office Code Enforcement Division and the Planning & Development Department (Bid File 12302272) ..Body RECOMMENDATION Staff recommends Council approve the award of a purchase contract to Toyota of Selma, CA, for the purchase of 11 Toyota Prius in the amount of $330,815.38. EXECUTIVE SUMMARY The City Attorney's Office, Code Enforcement Division seeks to purchase ten (10) Toyota Prius as replacements for trucks past their useful life. The new hybrid vehicles will be utilized to travel throughout the City of Fresno enforcing the Fresno Municipal Code and responding to resident complaints. Additionally, Planning & Development is requesting one (1) Toyota Prius to grow their fleet. The new vehicle will provide staff reliable transportation for onsite inspections where they assist residents with all land use entitlements in accordance with the Subdivisional Map Act, Planning, Zoning, and Developmental Laws. The eleven new Toyota Prius will be financed through the Master Equipment Lease Purchase Agreement (MELPA). BACKGROUND The City Attorney's Office, Code Enforcement Division is responsible for enforcing Fresno Municipal Code as well as California building, plumbing, and electrical codes. This is accomplished through inspections and citywide patrolling, utilizing seven teams, operating over 60 vehicles. The ten new vehicles will allow teams to safely and reliably travel throughout the City addressing violations, complaints, and offering customer service to the residents of Fresno. The Planning & Development Department focuses on both public and private property development throughout the City, as well as the sustainable management of our land, water resources, and public infrastructure. Service is provided to the residents of Fresno through the enforcement of the Fresno Municipal Code. Planning & Development is requesting one Toyota Prius to meet the needs of growing staff and projects. The new vehicle will be used to transport personnel and haul various equipment needed to perform onsite inspections. The eleven new units will contribute to the City of Fresno's goal to incorporate low emissions vehicles into the fleet where applicable. The light vehicle class is on a ten year or 100,000-mile replacement schedule, which has been established by the General Services Department, Fleet Management Division as the optimum replacement time. The units identified for replacement are beyond this schedule in either age or mileage. The General Services Department, Fleet Management Division recommends this purchase based on the replacement schedule and the needs of the departments. Competitive bids were solicited for the 11 Toyota Prius on March 24, 2023, and advertised in the Fresno Business Journal. The Notice Inviting Bids was sent to two exchanges and specifications were distributed to three potential bidders. One bid was received and publicly opened on April 4, 2023. Toyota of Selma was determined to be the lowest responsive and responsible bidder with a total bid price of $330,815.38. This price includes delivery and sales tax at 8.35 percent. The City Attorney has reviewed and approved to form. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act (CEQA) Guidelines Section 15378, the award of this contract does not qualify as a "project" as defined by CEQA. LOCAL PREFERENCE Local preference is applicable to this award, and Toyota of Selma, CA is a local business pursuant to FMC 4-108. FISCAL IMPACT General funds will be used to purchase 11 Toyota Prius Hybrid vehicles. The vehicles will be financed over a five-year term through the Master Equipment Lease Purchase Agreement (MELPA) with the first payment expected in FY2024. The funding to cover the biannual lease payments has been included in the FY2024 adopted budget under the Code Enforcement and Planning & Development Operating funds. Attachment: Bid Evaluation 12302272