REPORT TO THE CITY COUNCIL FROM: BROCK D. BUCHE, PE, PLS, Director Department of Public Utilities BY: MARTIN WENDELS, Project Manager Department of Public Utilities - Water Division SUBJECT ..Title Reject all bids for the Requirements Contract for Single Jet Water Meters (Bid File 9660) (Citywide) ..Body RECOMMENDATION Staff recommends that Council reject all bids for the Requirements Contract for Single Jet Water Meters. EXECUTIVE SUMMARY The Department of Public Utilities (DPU), Water Division, seeks to reject the sole bid proposal for the Requirements Contract for Single Jet Water Meters. The proposal received in the amount of $156,332.80 was deemed non-responsive. Metron Farnier LLC failed to submit the required bid deposit and was determined to be non-responsive. BACKGROUND The Water Division maintains approximately 1,400 large water meters. Single jet water meters are considered to be the most effective meter for the City of Fresno's water supply as they are unaffected by sand and/or small debris, are very accurate at both low and high-end flows, and do not require much maintenance. Over time, all meters wear down, which diminishes the accuracy of the amount of water measured, thereby reducing revenue collected. A ready supply of large meters is needed for replacements as well as for new connections to the water system. On September 16, 2022, a Notice Inviting Bids was published. Six Building Exchanges were provided the Notice Inviting Bids and specifications were distributed to eight prospective bidders. On October 11, 2022, bids were opened for the Requirements Contract for Single Jet Water Meters. One vendor, Metron Farnier LLC, provided a bid and upon review was determined to be non-responsive. Staff recommends that Council reject all bids for Single Jet Water Meters. Upon rejection of all bids for the Requirements Contract for Single Jet Water Meters by the City Council, staff will re-publish the bid specifications within 60 days. ENVIRONMENTAL FINDINGS By the definition provided in the California Environmental Quality Act Guidelines Section 15378, the rejection of all bids does not qualify as a "project". LOCAL PREFERENCE Local preference is not applicable as this action is not an award of a contract. FISCAL IMPACT The rejection of all bids has no financial impact on the General Fund or the Water Division Enterprise Fund. Attachment: Bid Evaluation